Education and Events Administrator

Independent Living Specialists Pty; Sydney; Hybrid; AUD 39,000 - 47,000; Part time

Job summary

Independent Living Specialists offers a casual, hybrid Education & Events Administrator role based near Lane Cove West, NSW. The position supports clinical education programs, conferences, expos and events across Australia, combining warehouse duties, inventory control and administration.

You’ll work with the Clinical Education & Events team, ensuring materials are organized, distributed and ready for successful events both in Sydney and interstate, with flexibility to handle evolving

Qualifications

• Experience in event administration, coordination or conference support.
• Strong organisational and time management abilities.
• Clear written and verbal communication skills.

Responsibilities

• Prepare, pack and dispatch event materials and promotional items.
• Coordinate allocation and distribution of event materials across the network.
• Track movement and return of event assets and equipment.
• Maintain storage areas and inventory records, conduct stocktakes.
• Order marketing collateral and merchandise for conferences and expos.
• Coordinate venue setup, signage and exhibition displays.
• Provide on-site and remote support for events held in Sydney and interstate.
• Assist with event day logistics, catering, registrations and attendee materials.
• Prepare participant packs, name badges and resources; manage attendee information.

Skills

Event administration

Organised

Communication

Microsoft Outlook/Word/Excel

Flexibility

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Independent Living Specialists – Lane Cove West NSW

Independent Living Specialists (ILS) has evolved over the last 18 years to be the largest supplier of Assistive Technology equipment in Australia. We have 60 stores and over 700 team members located in the ACT, NSW, Queensland, Victoria and South Australia, and are continuing to expand our footprint.

Independent Living Specialists (ILS) is seeking an organised, hands‑on and reliable Education & Events Administrator to support the delivery of clinical education programs, conferences, expos and events across Australia.

This varied role combines warehouse and distribution support, inventory management, event logistics and administration. Working closely with the Clinical Education & Events Specialist, you will help ensure event materials, marketing collateral and equipment are organised, distributed and event‑ready to support successful events throughout the ILS network.

The casual, hybrid role is 9 hours per week across Tuesday, Wednesday and Thursday, including attendance at the Lane Cove West office/warehouse a minimum 1 day per week.

Key Responsibilities

• Prepare, pack and dispatch event materials, signage, banners, backdrops and promotional items.
• Coordinate the allocation, labelling and distribution of event materials across the ILS network.
• Track and manage the movement and return of event assets and equipment.
• Maintain organised storage areas and ensure event materials are safely stored and event‑ready.
• Conduct stocktakes and maintain accurate inventory records.
• Identify damaged, missing or depleted items and coordinate replenishment as required.
• Order approved marketing collateral, merchandise and event supplies for conferences, expos and educational events.
• Monitor stock levels of brochures, flyers, banners, giveaways and promotional products.
• Coordinate replenishment of marketing materials and merchandise as required.
• Liaise with suppliers, printers and couriers to ensure materials are delivered accurately and on time.
• Pack and distribute marketing materials to ILS branches, events and external venues.
• Assist with the setup and presentation of exhibition stands and event displays.
• Assist with the setup and pack‑down of conferences, expos, workshops and education events held in Sydney. Provide remote support to interstate expos.
• Arrange tables, chairs, signage, promotional displays and exhibition materials.
• Prepare participant packs, attendee resources, name badges and event materials.
• Coordinate catering requirements and assist with event‑day logistics.
• Ensure event spaces are professionally presented and ready for attendees.
• Provide practical support before, during and after events.
• Provide administrative support to the Clinical Education & Events team.
• Assist with the setup and administration of online and face‑to‑face events.
• Maintain accurate event records, registrations and attendee information.
• Prepare reports, attendance lists and routine administrative updates.
• Complete follow‑up activities to support successful event delivery.
• Undertake ad hoc tasks to support the smooth operation of the education and events program.

About You

You enjoy practical, hands‑on work and take pride in keeping things organised and running smoothly behind the scenes.

You will be:

• Reliable, organised and able to work independently.
• Flexible in your approach and willing to assist with changing priorities.
• Comfortable working in both office and warehouse environments.
• Friendly and professional when interacting with staff, suppliers and event attendees.
• Comfortable lifting, moving and setting up event equipment and materials.
• Available to support occasional conferences, expos or events outside standard working hours when required.

Skills & Experience

Experience in one or more of the following areas will be highly regarded:

• Event administration, event coordination or conference support.
• Warehouse, logistics, distribution or inventory management.
• Marketing collateral and merchandise management.
• Hospitality, catering or customer service.
• Office administration or coordination.
• Printing event materials, name badges and participant resources.

You will also have:

• Strong organisational and time management skills.
• Excellent attention to detail.
• Clear written and verbal communication skills.
• Proficiency with Microsoft Outlook, Word and Excel.
• The ability to work independently while collaborating effectively with a broader team.
• A practical, proactive and solutions‑focused approach.

Why Join ILS?

This is an excellent opportunity for someone looking for casual work in a varied role that combines events, logistics, administration and inventory management. You'll play an important part in supporting educational events that make a positive impact on healthcare professionals and clients across Australia.

To find out more about ILS, please visit www.ilsau.com.au