Education Administration Officer (VCE VM VASS)

Diocese of Ballarat Catholic Education Limited; Victoria; Hybrid; AUD 65,000 - 85,000; Full time

Job summary

Damascus College Education Administration Officer (VCE VM & VASS) is sought to join our Learning & Teaching team to support senior secondary education programs and ensure timely, compliant administration.

Working with the Applied Learning Leader, VCE Leader and Assistant Principal Learning & Teaching, you will coordinate VASS admin, VCE VM student records, exams logistics, and program data across College systems, liaising with Careers and Applied Learning staff to boost student pathways.

Qualifications

• Demonstrated experience in an administration role.
• Excellent organisational and time management skills.
• Advanced MS Office skills, including Word, Excel, and PowerPoint.
• Strong database management experience and a high level of data accuracy.
• Excellent communication and interpersonal skills.
• The ability to manage competing priorities and work effectively under pressure.
• A high degree of professionalism, discretion, and confidentiality.
• A commitment to supporting the wellbeing and educational success of young people.

Responsibilities

• Coordinate and maintain VASS administration, ensuring accurate records and compliance requirements.
• Support VCE VM student administration, including attendance, assessment, reporting, and parent/carer communication.
• Assist with Year 12 VCE examinations and trial exams, including scheduling and logistics.
• Provide admin support for VET, SWL, SBAT, and VCE VM programs; maintain data across College systems.
• Collaborate with Careers and Applied Learning staff to support student pathways and engagement.
• Prepare meeting documentation, including agendas, minutes, and reports.
• Build positive relationships with staff, students, families, and external stakeholders.

Skills

Administration experience

Organisational skills

MS Office

Data management

Communication skills

Time management

Discretion & confidentiality

Wellbeing focus

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Education Administration Officer (VCE VM & VASS)

Damascus College is seeking a highly capable and hands‑on Education Administration Officer (VCE VM & VASS) to join our Learning & Teaching team. This is an exciting opportunity to play a vital role in supporting the successful delivery of senior secondary education programs at the College.

Working closely with the Applied Learning Leader, VCE Leader, and Assistant Principal Learning & Teaching you will be responsible for coordinating and administering a variety of time‑critical and compliance‑focused processes that support student achievement and engagement.

Key Responsibilities include:

• Coordinate and maintain VASS administration, ensuring accurate records and compliance requirements
• Support VCE VM student administration, including attendance, assessment, reporting, and parent/carer communication
• Assist with Year 12 VCE examinations and trial exams, including scheduling, logistics, and related administration
• Provide administrative support for VET, SWL, SBAT, and VCE VM programsMaintain accurate student and program data across College systems and databases
• Collaborate with Careers and Applied Learning staff to support student pathway opportunities and engagement
• Prepare meeting documentation, including agendas, minutes, and reports
• Build positive relationships with staff, students, families and external stakeholders

About you:

• Demonstrated experience in an administration role
• Exceptional organisational and time management skills
• Advanced Microsoft Office skills, including Word, Excel, and PowerPoint
• Strong database management experience and a high level of data accuracy
• Excellent communication and interpersonal skills
• The ability to manage competing priorities and work effectively under pressure
• A high degree of professionalism, discretion, and confidentiality
• A commitment to supporting the wellbeing and educational success of young people

Why Damascus College?

At Damascus College, you will find:

• A welcoming, inclusive and values‑driven community
• Professional learning and career development opportunities
• A collaborative and supportive workplace culture
• Modern facilities and well‑resourced learning environments
• A stunning natural campus that promotes wellbeing, connection and learning
• The opportunity to make a meaningful contribution to the daily operations and ongoing success of the College

This is an exciting opportunity for an experienced administration professional who enjoys managing multiple priorities, maintaining accurate records, building positive stakeholder relationships, and contributing to a high‑performing team environment.

Full time preferred, however, part‑time applications will be considered, with a minimum commitment of 0.8 FTE.

Damascus College is committed to the safety, wellbeing, and inclusion of all children and young people. All employees and volunteers of the College are expected to share this commitment and contribute to a culture of safety and care.

Damascus College acknowledges the Traditional Custodians of the land on which we learn and work, the Wadawurrung People, and pays respect to Elders past, present, and emerging.