VCE VM & VASS Education Admin Specialist

Diocese of Ballarat Catholic Education Limited; Victoria; Hybrid; AUD 65,000 - 85,000; Full time

Job summary

Damascus College Education Administration Officer (VCE VM & VASS) is sought to join our Learning & Teaching team to support senior secondary education programs and ensure timely, compliant administration.

Working with the Applied Learning Leader, VCE Leader and Assistant Principal Learning & Teaching, you will coordinate VASS admin, VCE VM student records, exams logistics, and program data across College systems, liaising with Careers and Applied Learning staff to boost student pathways.

Qualifications

• Demonstrated experience in an administration role.
• Excellent organisational and time management skills.
• Advanced MS Office skills, including Word, Excel, and PowerPoint.
• Strong database management experience and a high level of data accuracy.
• Excellent communication and interpersonal skills.
• The ability to manage competing priorities and work effectively under pressure.
• A high degree of professionalism, discretion, and confidentiality.
• A commitment to supporting the wellbeing and educational success of young people.

Responsibilities

• Coordinate and maintain VASS administration, ensuring accurate records and compliance requirements.
• Support VCE VM student administration, including attendance, assessment, reporting, and parent/carer communication.
• Assist with Year 12 VCE examinations and trial exams, including scheduling and logistics.
• Provide admin support for VET, SWL, SBAT, and VCE VM programs; maintain data across College systems.
• Collaborate with Careers and Applied Learning staff to support student pathways and engagement.
• Prepare meeting documentation, including agendas, minutes, and reports.
• Build positive relationships with staff, students, families, and external stakeholders.

Skills

Administration experience

Organisational skills

MS Office

Data management

Communication skills

Time management

Discretion & confidentiality

Wellbeing focus

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Damascus College Education Administration Officer (VCE VM & VASS) is sought to join our Learning & Teaching team to support senior secondary education programs and ensure timely, compliant administration.

Working with the Applied Learning Leader, VCE Leader and Assistant Principal Learning & Teaching, you will coordinate VASS admin, VCE VM student records, exams logistics, and program data across College systems, liaising with Careers and Applied Learning staff to boost student pathways.