VCE VM & VASS Education Admin Specialist

Damascus College Ballarat; Ballarat; On-site; AUD 60,000 - 75,000; Full time

Job summary

Damascus College Ballarat is seeking an Education Administration Officer to support senior secondary education programs within the Learning & Teaching team. You will coordinate and administer time-critical processes to support student achievement, attendance, reporting, and examination logistics.

This role requires strong Microsoft Office skills, data accuracy and the ability to manage competing priorities with discretion and professionalism, building positive relationships with staff, students

Qualifications

• Demonstrated experience in an administration role
• Exceptional organisational and time management skills
• Advanced Microsoft Office skills, including Word, Excel, and PowerPoint
• Strong database management experience and a high level of data accuracy
• Excellent communication and interpersonal skills
• The ability to manage competing priorities and work effectively under pressure
• A high degree of professionalism, discretion, and confidentiality
• A commitment to supporting the wellbeing and educational success of young people

Responsibilities

• Coordinate and maintain VASS administration, ensuring accurate records and compliance requirements
• Support VCE VM student administration, including attendance, assessment, reporting, and parent/carer communication
• Assist with Year 12 VCE examinations and trial exams, including scheduling, logistics, and related administration
• Provide administrative support for VET, SWL, SBAT, and VCE VM programs
• Maintain accurate student and program data across College systems and databases
• Collaborate with Careers and Applied Learning staff to support student pathway opportunities and engagement
• Prepare meeting documentation, including agendas, minutes, and reports
• Build positive relationships with staff, students, families and external stakeholders

Skills

Administration experience

Time management

Communication

Data accuracy

Confidentiality

Stakeholder engagement

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Damascus College Ballarat is seeking an Education Administration Officer to support senior secondary education programs within the Learning & Teaching team. You will coordinate and administer time-critical processes to support student achievement, attendance, reporting, and examination logistics.

This role requires strong Microsoft Office skills, data accuracy and the ability to manage competing priorities with discretion and professionalism, building positive relationships with staff, students