VCE & VASS Administrative Officer

Catholic Regional College Caroline Springs - Caroline Springs; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Catholic Regional College Caroline Springs is expanding its senior secondary programs and seeks a VCE & VASS Administrative Officer to provide administrative and operational support for VCE, VET and student pathways, including VASS administration. Reporting to the Director of Student Pathways, you will coordinate documentation, records, schedules and communications to support delivery of senior programs.

The role focuses on school operations rather than teaching, maintaining attendance records,

Qualifications

• Applicants must provide a current CV
• Academic transcript
• Cover letter and responses to the Key Selection Criteria (maximum 2 pages)

Responsibilities

• Provide administrative and operational support for VCE, VET and student pathways programs, including responsibility for VASS administration
• Coordinate documentation, records, communications, schedules and logistical arrangements to support delivery of senior secondary programs
• Maintain attendance and movement records, monitor administrative requirements and deadlines, and support approved College processes

Job description

Catholic Regional College Caroline Springs - Caroline Springs – Caroline Springs VIC

Full time

1d ago , from Melbourne Archdiocese Catholic Schools

Catholic Regional College Caroline Springs is entering an exciting new chapter.

Due to significant growth within our community, the College is proud to announce it's expansion into Years 11 (in 2027) and 12 (in 2028), offering the Victorian Certificate of Education (VCE), VCE, VM and VET.

Catholic Regional College Caroline Springs currently provides education to over 1100 students in Melbourne's West, with predicted enrolments of 1600 students by 2028.

The VCE & VASS Administrative Officer is responsible to the Director of Student Pathways for the duties outlined below, in accordance with Catholic Regional College Caroline Springs policies and procedures. The purpose of the position is to provide comprehensive administrative and operational support for the College's Victorian Certificate of Education (VCE), Vocational Education and Training (VET) and student pathways programs, including responsibility for all Victorian Assessment Software System (VASS) administration.

Working closely with the Director of Student Pathways, the Officer will coordinate the documentation, records, communications, schedules and logistical arrangements required to support the effective delivery of senior secondary programs. The role will maintain accurate information, monitor administrative requirements and deadlines, follow up outstanding matters and support the implementation of approved College and Victorian Curriculum and Assessment Authority (VCAA) processes.

The position will also support the daily operation of student pathways services, including managing bookings for the Careers Advisor, monitoring designated student study spaces and administering student check‑in and check‑out processes. The Officer will maintain accurate attendance and movement records and comply with all College attendance policies and procedures.

The role is administrative and does not include teaching responsibilities. Curriculum leadership, assessment judgments, careers counselling and decisions regarding student programs remain the responsibility of the Director of Student Pathways, Careers Advisor, relevant teachers and authorised College leaders. The Officer will prepare information, coordinate administrative processes and record and communicate approved decisions.

As a member of College staff, the VCE & VASS Administrative Officer will promote and uphold the Catholic values of the College and present a positive and appropriate public profile. The Officer will actively support the College vision and mission and be guided by the College motto of Live Fully Act Justly.

Applicants require:

• A current CV
• Academic transcript
• Cover letter and responses to the Key Selection Criteria (maximum 2 pages)

Applications should be addressed to the College Principal, Mr Jamie Madigan.

All applications are to be submitted by 9.00am Monday 9 November2026. Late Applications will not be accepted.

Melbourne Archdiocese Catholic Schools (MACS) collects your Personal information to assess your application and suitability for employment. Please review our Privacy Collection Notice for Job Applicants here

N.B. Interviews may occur in advance of the closing date.

Candidates must have the right to live and work in Australia and be able to provide evidence of this.