Education Administration Officer (VCE VM VASS)

Damascus College Ballarat; Ballarat; On-site; AUD 60,000 - 75,000; Full time

Job summary

Damascus College Ballarat is seeking an Education Administration Officer to support senior secondary education programs within the Learning & Teaching team. You will coordinate and administer time-critical processes to support student achievement, attendance, reporting, and examination logistics.

This role requires strong Microsoft Office skills, data accuracy and the ability to manage competing priorities with discretion and professionalism, building positive relationships with staff, students

Qualifications

• Demonstrated experience in an administration role
• Exceptional organisational and time management skills
• Advanced Microsoft Office skills, including Word, Excel, and PowerPoint
• Strong database management experience and a high level of data accuracy
• Excellent communication and interpersonal skills
• The ability to manage competing priorities and work effectively under pressure
• A high degree of professionalism, discretion, and confidentiality
• A commitment to supporting the wellbeing and educational success of young people

Responsibilities

• Coordinate and maintain VASS administration, ensuring accurate records and compliance requirements
• Support VCE VM student administration, including attendance, assessment, reporting, and parent/carer communication
• Assist with Year 12 VCE examinations and trial exams, including scheduling, logistics, and related administration
• Provide administrative support for VET, SWL, SBAT, and VCE VM programs
• Maintain accurate student and program data across College systems and databases
• Collaborate with Careers and Applied Learning staff to support student pathway opportunities and engagement
• Prepare meeting documentation, including agendas, minutes, and reports
• Build positive relationships with staff, students, families and external stakeholders

Skills

Administration experience

Time management

Communication

Data accuracy

Confidentiality

Stakeholder engagement

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Education Administration Officer (VCE VM VASS)

Education Administration Officer (VCE VM & VASS)

Damascus College is seeking a highly capable and hands-on Education Administration Officer (VCE VM & VASS) to join our Learning & Teaching team. This is an exciting opportunity to play a vital role in supporting the successful delivery of senior secondary education programs at the College.

Working closely with the Applied Learning Leader, VCE Leader, and Assistant Principal Learning & Teaching you will be responsible for coordinating and administering a variety of time-critical and compliance-focused processes that support student achievement and engagement.

Key Responsibilities include:

• Coordinate and maintain VASS administration, ensuring accurate records and compliance requirements
• Support VCE VM student administration, including attendance, assessment, reporting, and parent/carer communication
• Assist with Year 12 VCE examinations and trial exams, including scheduling, logistics, and related administration
• Provide administrative support for VET, SWL, SBAT, and VCE VM programs
• Maintain accurate student and program data across College systems and databases
• Collaborate with Careers and Applied Learning staff to support student pathway opportunities and engagement
• Prepare meeting documentation, including agendas, minutes, and reports
• Build positive relationships with staff, students, families and external stakeholders

About you:
To be successful in this role, you will bring:

• Demonstrated experience in an administration role
• Exceptional organisational and time management skills
• Advanced Microsoft Office skills, including Word, Excel, and PowerPoint
• Strong database management experience and a high level of data accuracy
• Excellent communication and interpersonal skills
• The ability to manage competing priorities and work effectively under pressure
• A high degree of professionalism, discretion, and confidentiality
• A commitment to supporting the wellbeing and educational success of young people

Why Damascus College?

At Damascus College, you will find:

• A welcoming, inclusive and values-driven community
• Professional learning and career development opportunities
• A collaborative and supportive workplace culture
• Modern facilities and well-resourced learning environments
• A stunning natural campus that promotes wellbeing, connection and learning
• The opportunity to make a meaningful contribution to the daily operations and ongoing success of the College

This is an exciting opportunity for an experienced administration professional who enjoys managing multiple priorities, maintaining accurate records, building positive stakeholder relationships, and contributing to a high-performing team environment.

Full time preferred, however, part-time applications will be considered, with a minimum commitment of 0.8 FTE.

Damascus College is committed to the safety, wellbeing, and inclusion of all children and young people. All employees and volunteers of the College are expected to share this commitment and contribute to a culture of safety and care.

Damascus College acknowledges the Traditional Custodians of the land on which we learn and work, the Wadawurrung People, and pays respect to Elders past, present, and emerging.