Early Childhood Administrative Specialist

Department of Education Victoria; Wedderburn; On-site; AUD 60,000 - 78,000; Full time

Job summary

Department of Education Victoria – Wedderburn VIC is recruiting for an Administrative support role across the new Early Learning Victoria centre. You will handle enrolments, Child Care Subsidy management and payroll, while maintaining attendance records and data accuracy.

You will act as the main point of contact for families, respond to inquiries, build strong relationships with staff and suppliers, and ensure smooth daily operations in line with policy and safety standards.

Qualifications

• Experience in an administrative role, ideally in early childhood.
• Experience with financial reporting and policy adherence.
• Proficiency with Word, Excel and Outlook.
• Strong communication and organizational skills.

Responsibilities

• Provide administrative support across centre operations including enrolment processing, Child Care Subsidy management, payroll, attendance and records.
• Serve as key contact for families by phone, email and in person.
• Build and maintain relationships with families, staff, suppliers and the ELV central team.
• Process payments and perform data entry into Child Care Management and payroll systems.
• Monitor centre security and perform general admin tasks and planning.

Skills

Administrative experience

Financial reporting

MS Word

MS Excel

MS Outlook

Communication skills

Organisation

Multitasking

Prioritisation

Education

Business administration qualification

Certificate III or diploma in Early Childhood Education and Care

Working with Children Check

Police check

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Department of Education Victoria – Wedderburn VIC is recruiting for an Administrative support role across the new Early Learning Victoria centre. You will handle enrolments, Child Care Subsidy management and payroll, while maintaining attendance records and data accuracy.

You will act as the main point of contact for families, respond to inquiries, build strong relationships with staff and suppliers, and ensure smooth daily operations in line with policy and safety standards.