Early Childhood Administrator

Department of Education Victoria; Wedderburn; On-site; AUD 60,000 - 78,000; Full time

Job summary

Department of Education Victoria – Wedderburn VIC is recruiting for an Administrative support role across the new Early Learning Victoria centre. You will handle enrolments, Child Care Subsidy management and payroll, while maintaining attendance records and data accuracy.

You will act as the main point of contact for families, respond to inquiries, build strong relationships with staff and suppliers, and ensure smooth daily operations in line with policy and safety standards.

Qualifications

• Experience in an administrative role, ideally in early childhood.
• Experience with financial reporting and policy adherence.
• Proficiency with Word, Excel and Outlook.
• Strong communication and organizational skills.

Responsibilities

• Provide administrative support across centre operations including enrolment processing, Child Care Subsidy management, payroll, attendance and records.
• Serve as key contact for families by phone, email and in person.
• Build and maintain relationships with families, staff, suppliers and the ELV central team.
• Process payments and perform data entry into Child Care Management and payroll systems.
• Monitor centre security and perform general admin tasks and planning.

Skills

Administrative experience

Financial reporting

MS Word

MS Excel

MS Outlook

Communication skills

Organisation

Multitasking

Prioritisation

Education

Business administration qualification

Certificate III or diploma in Early Childhood Education and Care

Working with Children Check

Police check

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Department of Education Victoria – Wedderburn VIC

4d ago , from Department of Education & Training Victoria

Early Learning Victoria (ELV) is leading the roll-out of 50 government-owned and operated early learning centres by 2032, with 18 currently operating. Our centres offer long day care, three and four-year-old kindergarten and pre-prep in accessible, play-based environments connected to local communities. We are committed to creating enriching work environments, encouraging professional growth and maintaining the highest standards of child safety.

ELV is approved for the Commonwealths Worker Retention Grant, which provides a 15% wage increase for eligible staff.

About the Role

Opened in 2026 and co-located with Wedderburn College, Early Learning Victoria Dupitjin (originating from theDja Dja Wurrung language) is a 90-place centre in Wedderburn offering long day care and Three-Year-Old Kindergarten and Four-Year-Old Kindergarten programs.

Early Learning Victoria is approved to receive the Commonwealths Worker Retention Grant, which funds a 15% wage increase above modern award rates for eligible employees.

In this role, you will:

Provide administrative support across all aspects of centre operations, including enrolment processing, Child Care Subsidy management, payroll, attendance and record keeping

Serve as a key point of contact for families, responding to enquiries by phone, email and in person

Build and maintain strong relationships with families, colleagues, suppliers and the ELV central team

Process payments and perform data entry into the Child Care Management System and payroll systems

Monitor centre security and perform general administrative tasks including communications, team planning and accepting deliveries

Operate in accordance with Education Care Services National Law and Regulations and Early Learning Victoria policies and procedures

More information about this role can be found HERE.

About You

Previous experience in an administrativerole,ideallywith exposure to the early childhood sector

Experience in financial reporting and following organisational policies and procedures

Confidence using administrative software and systems, including strong knowledge of Microsoft Word, Excel and Outlook

Effective communication and relationship-building skills with staff, families and communities

Strong organisational skills, including time management, multitasking and the ability to prioritise tasks effectively

Qualifications and Experience

• Qualification in business administration or a related fieldwill behighly regarded
• Certificate III ordiploma in Early Childhood Education and Care or higherwill behighly regarded
• Valid Working with Children Check; completion of Protecting Children - Mandatory Reporting online learning
• Agreement to a police check; an international police check must be provided for candidates who have resided outside of Australia for 12+ months in the last 10 years

Applying and Further Information

For more information about the role, or to request adjustments for participation in the recruitment process, please contact Claire Stewart, Workforce Development Coordinator on ***************@education.vic.gov.au

Applications close 11:59pm on Monday, 12 October 2026..

ELV is a child-safe organisation committed to creating environments where children are safe, valued, and respected. We maintain zero tolerance for child abuse, harm, neglect, or discrimination in any form. All staff are required to uphold the Child Safe Standards and actively contribute to a culture of child safety. OurStaff Code of Conduct policy outlines expected standards of behaviour for all staff and defines appropriate interactions with children; adherence is mandatory.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about working for the Department, diversity and inclusion, and our employment conditions, visit the Department website.