Ea To Ceo & Em Occeo

Council Jobs; Melbourne; On-site; AUD 120,000 - 160,000; Full time

Benefits offered by this job

Wellbeing program

Discounted gym

Learning programs

Corporate health plan discounts

Job summary

City of Whittlesea is seeking an Executive Assistant to support the CEO and the Office of Council & CEO in a dynamic municipal environment. You will be a trusted partner, turning competing priorities into a clear plan and ensuring the right actions occur at the right time.

You’ll manage diaries, prepare documents, and handle sensitive information with discretion while building relationships across the organisation. Strong organisation and proactive communication are essential to succeed here.

Qualifications

• Exceptional organisation and sound judgement.
• Discretion and confidential handling of information.
• Clear communication and relationship-building across teams.

Responsibilities

• Navigate complex diaries and prepare documents.
• Manage sensitive information and build relationships across the organisation.
• Take initiative to align priorities and ensure timely actions.
• Provide trusted executive support to the CEO and the Office of Council & CEO.

Skills

Organisation

Discretion

Calendar management

Communication

Job description

The City of Whittlesea is unique. We are a growing and diverse Council, offering interesting work and exciting opportunities to explore. Here, you will find a team of friendly and authentic people who, together, create a fun and supportive environment.

It is a place where the real you is welcomed, your wellbeing is prioritised and your work matters. If you are inspired by delivering for our community, have a desire to grow, and can bring a positive energy to share with your talented colleagues, then you might just find your place with us. More than an Executive Assistant.

A trusted right hand. Some people just have a way of making things work. They’re organised, proactive and know what needs attention.

They take ownership, follow things through and are someone others can rely on to make even the busiest days feel more manageable. We’re looking for that person. As Executive Assistant to our Chief Executive Officer and Executive Manager Office of Council and CEO, you’ll be a trusted partner, helping turn competing priorities into a clear plan and ensuring the right things happen at the right time.

You’ll know when to take the initiative, what needs attention and how to make a busy, complex environment work seamlessly. From navigating complex diaries to preparing documents, managing sensitive information and building relationships across the organisation, you’ll have a hand in the details that make a big difference. You’ll need exceptional organisation, sound judgement, discretion and the confidence to take initiative, often before anyone has thought to ask.

But just as important is how you work with people. You build trust, communicate clearly and know that good support goes beyond simply getting the job done. If you take genuine pride in staying one step ahead, bringing people and priorities together, and can confidently say, “Leave it with me”, we’d love to meet you.

Why you will love working with us

• The total remuneration package is $141,236.70 (includes super)
• Comprehensive Wellbeing program, including free exercise classes and discounted gym
• Extensive range of learning programs and supports to help you grow and meet your learning needs (online and in-person) access
• Access a range of discounts through our: Corporate health insurance plans Social Club discount scheme - for a selection of experiences, gift cards, attractions, retail and dining

Position Description: Executive Assistant to CEO & Executive Manager Office of Council & CEO PD

We are one of the largest and fastest-growing municipalities in Australia. As a local government organisation, we play a pivotal role in the everyday lives of our community.

Our vision is to make Whittlesea 2040: A Place for All by ensuring our residents can enjoy access to local services, facilities and infrastructure.

Vision, Purpose and Values Whittlesea 2040 A place for all is our long-term vision for the City of Whittlesea. It guides all our work and future partnerships with the community and others. Our vision, purpose and values all feed into this overarching commitment.

Our Customer Charter We're commited to providing excellent service and satisfaction to all community members: residents, businesses, vendors and visitiors. As part of this commitment, we've developed a Customer Charter that outlines the standards of Service you can expect from us.

Research tells us that candidates from underrepresented backgrounds often don’t apply for roles if they don’t meet all the criteria – unlike a majority of candidates who meet significantly fewer requirements. We support and encourage you to apply if you are interested; we’d love to know how your unique experience can enhance our team. If you require an adjustmentat any time during the recruitment process, please call or email the contact person listed above, along with your preferred method of communication.

We recognise that our people are diverse, we create a work environment where all people feel like they can bring their true selves to work, every day.