EA to CEO & EM OCCEO

Whittlesea; Whittlesea; Remote; AUD 127,000 - 155,000; Full time

Benefits offered by this job

Comprehensive wellbeing program

Learning & development programs

Corporate health insurance discounts

Employee discounts

Job summary

Whittlesea is seeking an Executive Assistant to the Chief Executive Officer and Executive Manager Office of Council and CEO. You will manage complex diaries, prepare briefing documents, and handle sensitive information to support strategic decisions.

The role requires strong organizational skills, professional communication, and the ability to work proactively in a busy council environment. Applications from international candidates with valid work rights are welcome.

Qualifications

• Proven experience supporting a C-suite or senior executive.
• Able to manage busy diaries and competing priorities.
• Excellent interpersonal and communication skills.
• Demonstrated discretion with confidential information.

Responsibilities

• Manage the CEO and EM OCCEO's calendars and travel arrangements.
• Prepare documents and briefings for meetings with senior leaders.
• Coordinate across departments to ensure timely delivery of tasks.
• Liaise with internal and external stakeholders to support council operations.

Skills

Executive support

Diary management

Discretion

Communication

Stakeholder management

Education

Experience as Executive Assistant

Tools

Microsoft Office

Outlook

Job description

EA to CEO & EM OCCEO### EA to CEO & EM OCCEOApply: Civic Centre: Full time: Posted Today: End Date: November 15, 2026 (14 days left to apply): JR100286The City of Whittlesea is unique. We are a growing and diverse Council, offering interesting work and exciting opportunities to explore. Here, you will find a team of friendly and authentic people who, together, create a fun and supportive environment. It is a place where the real you is welcomed, your wellbeing is prioritised and your work matters. If you are inspired by delivering for our community, have a desire to grow, and can bring a positive energy to share with your talented colleagues, then you might just find your place with us. **More than an Executive Assistant. A trusted right hand.** Some people just have a way of making things work. They’re organised, proactive and know what needs attention. They take ownership, follow things through and are someone others can rely on to make even the busiest days feel more manageable. We’re looking for that person. As Executive Assistant to our Chief Executive Officer and Executive Manager Office of Council and CEO, you’ll be a trusted partner, helping turn competing priorities into a clear plan and ensuring the right things happen at the right time. You’ll know when to take the initiative, what needs attention and how to make a busy, complex environment work seamlessly. From navigating complex diaries to preparing documents, managing sensitive information and building relationships across the organisation, you’ll have a hand in the details that make a big difference. You’ll need exceptional organisation, sound judgement, discretion and the confidence to take initiative, often before anyone has thought to ask. But just as important is how you work with people. You build trust, communicate clearly and know that good support goes beyond simply getting the job done. If you take genuine pride in staying one step ahead, bringing people and priorities together, and can confidently say, *“Leave it with me”,* we’d love to meet you. **Why you will love working with us** In addition to the role, we also offer a variety of benefits. Here are just a few: * The total remuneration package is $141,241.32 (includes super)* Comprehensive Wellbeing program, including free exercise classes and discounted gym* Extensive range of learning programs and supports to help you grow and meet your learning needs (online and in-person) access* Access a range of discounts through our:* Corporate health insurance plans* Social Club discount scheme - for a selection of experiences, gift cards, attractions, retail and dining There are many more benefits available to you, check them out by visiting our website using this link. **Your next steps** This advert is only meant to provide you with an overview, for more details on what makes this a great opportunity, please download the full PD or if you would like to ask questions, please email Executive Manager Office of Council and CEO, Agata Chmielewski at [e-mail] When you are ready to apply just click the button below and attach your resume along with a brief covering letter that explains why you feel the role is right for you and tell us what skills you can bring to the team. We welcome applications from international candidates if you have a valid Visa to work inAustralia. The closing date is Sunday 15 November 2026. We will review applications as they are received and may organise interviews before the closing date, so don't delay your application if you are interested in being considered. For more information on next steps once you have submitted your application, visit the City of Whittlesea Recruitment page. We recognise that our people are diverse, we create a work environment where all people feel like they can bring their true selves to work, every day. Research tells us that candidates from underrepresented backgrounds often don’t apply for roles if they don’t meet all the criteria – unlike a majority of candidates who meet significantly fewer requirements. We support and encourage you to apply if you are interested; we’d love to know how your unique experience can enhance our team. If you require an adjustment at any time during the recruitment process, please call or email the contact person listed above, along with your preferred method of communication**.** **Position Description:**Executive Assistant to CEO & Executive Manager Office of Council & CEO PD