Office & Events Coordinator – Flexible

SYSTRA ANZ; City of Brisbane; On-site; AUD 55,000 - 72,000; Full time

Benefits offered by this job

Flexible working arrangements

Employee Assistance Program

Competitive remuneration

Career development and coaching

Job summary

BG&E in Brisbane is seeking an energetic Office Assistant to support the Office Manager and drive day-to-day operations across Queensland offices. You will coordinate facilities, arrange inductions, manage access, and be the main contact for staff queries.

The role combines office coordination with executive support and events, offering flexible work arrangements and access to BG&E’s global network for development.

Qualifications

• 2+ years of experience in an office administration, facilities coordination, or team assistant role.

Responsibilities

• Manage day-to-day facilities tasks, coordinate contractors and maintenance services, and ensure kitchen, amenities, and office supplies are fully stocked.
• Lead office setups, workstation assignments, access card issuance, and office inductions for new team members.
• Serve as the primary point of contact for day-to-day staff queries in Brisbane and provide operational support across our Gold Coast and Sunshine Coast offices.
• Maintain a welcoming, organised, and professional office environment for visitors, clients, and staff.
• Assist with diary and executive coordination, leadership meeting preparation, and action tracking for key stakeholders.

Skills

Office administration

Facilities coordination

Team assistant

Customer-service mindset

Time management

Tools

Microsoft Office 365

Job description

BG&E in Brisbane is seeking an energetic Office Assistant to support the Office Manager and drive day-to-day operations across Queensland offices. You will coordinate facilities, arrange inductions, manage access, and be the main contact for staff queries.

The role combines office coordination with executive support and events, offering flexible work arrangements and access to BG&E’s global network for development.