Office Assistant

Systra; City of Brisbane; On-site; AUD 52,000 - 70,000; Full time

Job summary

BG&E, part of the SYSTRA Group, invites an energetic Office Assistant to join our Brisbane team, working closely with the Office Manager to manage day-to-day operations across Queensland offices (Brisbane, Gold Coast, Sunshine Coast). This high-visibility role balances hands-on facilities coordination with executive and team support.

You will coordinate facilities tasks, support diary and events, and help maintain a welcoming environment for visitors and staff, with 2+ years in office

Qualifications

• 2+ years of experience in an office administration, facilities coordination, or team assistant role (engineering, construction, or professional services experience is advantageous).
• Excellent interpersonal, written, and verbal communication with a customer-service mindset.
• Strong time-management skills with the ability to prioritise in a fast-paced environment.
• Proactive, resourceful, and comfortable managing escalation paths when needed.
• Proficient in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint).

Responsibilities

• Manage day-to-day facilities tasks, coordinate contractors and maintenance services, and ensure kitchen, amenities, and office supplies are fully stocked.
• Lead office setups, workstation assignments, access card issuance, and office inductions for new team members.
• Serve as the primary point of contact for day-to-day staff queries in Brisbane and provide operational support across our Gold Coast and Sunshine Coast offices.
• Maintain a welcoming, organised, and professional office environment for visitors, clients, and staff.
• Assist with diary and executive coordination, leadership meeting preparation, and action tracking for key stakeholders (including David).
• Support the planning and execution of major client, corporate, and internal team events, alongside regional QLD communications.
• Help arrange executive travel itineraries and support client/stakeholder coordination as required.

Skills

Interpersonal communication

Written and verbal communication

Customer service mindset

Time management

Prioritisation

Tools

Microsoft Office 365

Job description

BG&E is a civil and structural engineering consultancy, celebrated for our innovative, award-winning designs that prioritise practicality and constructability. Now part of the SYSTRA Group, we continue our decades-long commitment to delivering high-quality technical expertise to our clients - proud to support the ambitious growth of a sustainable and resilient international company.

About you!

We are seeking an energetic, proactive, and detail-oriented Office Assistant to join our Brisbane team. Working closely alongside our Office Manager, you will serve as the heart of our day-to-day office operations while providing critical support across executive administration, events, and facilities across Queensland (including Brisbane, Gold Coast, and Sunshine Coast offices).

This is a dynamic, high-visibility role where you will balance hands-on office coordination with executive and team support.

BG&E is a civil and structural engineering consultancy, celebrated for our innovative, award-winning designs that prioritise practicality and constructability. Now part of the SYSTRA Group, we continue our decades-long commitment to delivering high-quality technical expertise to our clients - proud to support the ambitious growth of a sustainable and resilient international company.

About you!

We are seeking an energetic, proactive, and detail-oriented Office Assistant to join our Brisbane team. Working closely alongside our Office Manager, you will serve as the heart of our day-to-day office operations while providing critical support across executive administration, events, and facilities across Queensland (including Brisbane, Gold Coast, and Sunshine Coast offices).

This is a dynamic, high-visibility role where you will balance hands-on office coordination with executive and team support.

Primary Responsibilities (You Own This)

• Manage day-to-day facilities tasks, coordinate contractors and maintenance services, and ensure kitchen, amenities, and office supplies are fully stocked.
  
• Lead office setups, workstation assignments, access card issuance, and office inductions for new team members.
  
• Serve as the primary point of contact for day-to-day staff queries in Brisbane and provide operational support across our Gold Coast and Sunshine Coast offices.
  
• Maintain a welcoming, organised, and professional office environment for visitors, clients, and staff.
  

Support Responsibilities (Assisting the Office Manager)

• Assist with diary and executive coordination, leadership meeting preparation, and action tracking for key stakeholders (including David).
  
• Support the planning and execution of major client, corporate, and internal team events, alongside regional QLD communications.
  
• Help arrange executive travel itineraries and support client/stakeholder coordination as required.

Key Skills:

• 2+ years of experience in an office administration, facilities coordination, or team assistant role (experience within engineering, construction, or professional services is advantageous).
  
• Exceptional interpersonal, written, and verbal communication skills with a customer-service mindset.
  
• Outstanding time-management skills with the ability to prioritize competing demands in a fast-paced environment.
  
• Proactive, resourceful, and comfortable managing escalation paths when needed.
  
• Proficient in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint).

What do we offer?

• Flexible working arrangements to help achieve real work life balance.
• Health and wellbeing support via a confidential Employee Assistance Program.
• Competitive remuneration.
• On-the-job coaching to help you be the best you can be, including leveraging BG&E's global network of experts to help you realise your professional development goals to grow your career at BG&E.

Wellbeing and Safety

BG&E provides collaborative working environments, which supporting the safety and wellbeing of all employees and stakeholders. As an organisation, we strive to continually mitigate risks, and to improve our safety systems and performance.

Diversity and Inclusion

Equality is part of BG&E's DNA. We value who you are - it begins with our values and continues through our culture - and is fostered throughout our workplaces. We recognise and celebrate difference and encourage our people and potential candidates to be comfortable in bringing your complete self to work.