Dynamic Office Coordinator | Lead Operations & Admin

Woods & Co; Melbourne; On-site; AUD 85,000 - 95,000; Full time

Job summary

Woods & Co Recruitment is excited to be recruiting for an Office Coordinator with an insurance business based in South Yarra. This is an excellent opportunity for an organised, proactive and polished professional to play a key role in the smooth day-to-day running of a growing business.

Join a close-knit team, support senior leadership, and enjoy a varied role where no two days are the same. Monday to Friday in a vibrant office environment in South Yarra, with a salary of $85,000–$95,000 plus

Qualifications

• Previous experience in an Office Coordinator or similar role.
• Strong organisational skills and attention to detail.
• Professional, personable communication.
• Ability to manage competing priorities and work autonomously.
• Proactive mindset and problem-solving initiative.
• Experience with insurance or financial services is advantageous but not essential.

Responsibilities

• Coordinate the day-to-day running of the office, ensuring everything operates efficiently.
• Provide administrative support to the Managing Director and wider team.
• Manage incoming calls, emails and general enquiries.
• Coordinate meetings, appointments and calendars.
• Maintain accurate records, documentation and internal systems.
• Assist with invoicing, debtor follow-ups and general financial administration.
• Support onboarding and assist with internal team coordination.
• Liaise with external suppliers, service providers and key stakeholders.
• Identify opportunities to improve office processes and administrative procedures.
• Assist with ad hoc projects and operational tasks as required.

Skills

Organisational skills

Attention to detail

Communication skills

Prioritisation

Proactive mindset

Computer skills

Autonomous work

Tools

Internal systems

Job description

Woods & Co Recruitment is excited to be recruiting for an Office Coordinator with an insurance business based in South Yarra. This is an excellent opportunity for an organised, proactive and polished professional to play a key role in the smooth day-to-day running of a growing business.

Join a close-knit team, support senior leadership, and enjoy a varied role where no two days are the same. Monday to Friday in a vibrant office environment in South Yarra, with a salary of $85,000–$95,000 plus