Office Coordinator

Woods & Co; Melbourne; On-site; AUD 85,000 - 95,000; Full time

Job summary

Woods & Co Recruitment is excited to be recruiting for an Office Coordinator with an insurance business based in South Yarra. This is an excellent opportunity for an organised, proactive and polished professional to play a key role in the smooth day-to-day running of a growing business.

Join a close-knit team, support senior leadership, and enjoy a varied role where no two days are the same. Monday to Friday in a vibrant office environment in South Yarra, with a salary of $85,000–$95,000 plus

Qualifications

• Previous experience in an Office Coordinator or similar role.
• Strong organisational skills and attention to detail.
• Professional, personable communication.
• Ability to manage competing priorities and work autonomously.
• Proactive mindset and problem-solving initiative.
• Experience with insurance or financial services is advantageous but not essential.

Responsibilities

• Coordinate the day-to-day running of the office, ensuring everything operates efficiently.
• Provide administrative support to the Managing Director and wider team.
• Manage incoming calls, emails and general enquiries.
• Coordinate meetings, appointments and calendars.
• Maintain accurate records, documentation and internal systems.
• Assist with invoicing, debtor follow-ups and general financial administration.
• Support onboarding and assist with internal team coordination.
• Liaise with external suppliers, service providers and key stakeholders.
• Identify opportunities to improve office processes and administrative procedures.
• Assist with ad hoc projects and operational tasks as required.

Skills

Organisational skills

Attention to detail

Communication skills

Prioritisation

Proactive mindset

Computer skills

Autonomous work

Tools

Internal systems

Job description

Woods & Co Recruitment is excited to be recruiting for an Office Coordinator with an insurance business based in South Yarra. This is an excellent opportunity for an organised, proactive and polished professional to play a key role in the smooth day-to-day running of a growing business.

With a close-knit team and a strong foundation for future growth, this is a great opportunity for someone with office coordination or senior administration experience who enjoys keeping things organised, supporting a team and ensuring everything runs seamlessly.

What’s in it for you?

• Monday to Friday in a vibrant, office-based environment in South Yarra
• $85,000–$95,000 + Super
• A varied role where no two days are the same
• Work closely with senior leadership and support the wider team
• The opportunity to improve office processes and implement better ways of working
• Join a close-knit business with opportunities for professional development
• A supportive environment where your contribution will make a genuine difference

What you’ll do:

• Coordinate the day-to-day running of the office, ensuring everything operates efficiently
• Provide administrative support to the Managing Director and wider team
• Manage incoming calls, emails and general enquiries
• Coordinate meetings, appointments and calendars
• Maintain accurate records, documentation and internal systems
• Assist with invoicing, debtor follow-ups and general financial administration
• Support onboarding and assist with internal team coordination
• Liaise with external suppliers, service providers and key stakeholders
• Identify opportunities to improve office processes and administrative procedures
• Assist with ad hoc projects and operational tasks as required

What you need:

• Previous experience in an Office Coordinator, Senior Administrator, Office Manager or similar role
• Strong organisational skills and excellent attention to detail
• Confident communication skills and a professional, personable approach
• The ability to manage competing priorities and work autonomously
• A proactive mindset with the initiative to identify and resolve issues
• Strong computer skills and confidence using internal systems
• A reliable, hands-on approach with a willingness to support wherever needed
• Experience within insurance or financial services would be advantageous but is not essential

Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce that values all backgrounds and experiences. We do not discriminate and encourage applications, no matter age or status, from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds, all members and genders of the LGBTQI community, and people with disability.