Dynamic Office Administrator: Invoicing & Ops (Training)

Exelect Recruitment Company; Cairns Regional; On-site; AUD 42,000 - 64,000; Full time

Job summary

Exelect Recruitment Company is seeking an Office Administrator to support daily operations, with primary responsibility for invoicing, accounts receivable, and general office tasks. The role also develops broader administrative capability through cross-training to provide additional support across the business, including reception and scheduling functions when required.

You will work in a detail-focused environment, manage multiple priorities, and contribute to team meetings by reporting daily

Qualifications

• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Strong ability to stay on task and focused.
• Understands the importance of accountability and meeting daily targets.
• Ability to capture daily results reported for team meetings.
• Ability to manage multiple priorities in order.
• Strong communication and customer service skills.
• Willingness to learn and develop across different areas of office administration.
• Coachable and adaptable.

Responsibilities

• Process daily invoices accurately and maintain financial records.
• Monitor accounts receivable and follow up outstanding accounts.
• Assist with customer account enquiries and payment-related matters.
• Provide general administrative support, including data entry, filing, reporting, and document management.
• Answer and assist with inbound calls, providing customer support and directing enquiries as required.
• Support efficient day-to-day office operations.
• Develop skills across wider office administration functions.
• Provide relief support for reception and scheduling during staff leave or absences.
• Build capability to perform a range of administrative duties to support business continuity and flexibility.

Skills

Attention to detail

Organisational skills

Time management

Multitasking

Communication skills

Customer service

Willingness to learn

Adaptability

Data entry

Job description

Exelect Recruitment Company is seeking an Office Administrator to support daily operations, with primary responsibility for invoicing, accounts receivable, and general office tasks. The role also develops broader administrative capability through cross-training to provide additional support across the business, including reception and scheduling functions when required.

You will work in a detail-focused environment, manage multiple priorities, and contribute to team meetings by reporting daily