Dredging Operations Admin Specialist

Neumann Contractors; Gold Coast City; On-site; AUD 50,000 - 70,000; Full time

Job summary

Neumann Contractors on the Gold Coast is seeking a Dredging Administration Officer to support operations teams with urgent administrative tasks and project coordination. You will manage rosters, travel, invoicing, purchasing, and document control to keep dredging and plant operations running smoothly.

The role requires attention to detail, strong organisational skills, and the ability to prioritise multiple tasks in a fast-paced environment.

Qualifications

• Minimum 3 years' experience in an administrative role.
• Experience in manufacturing, construction, or similar industry is highly regarded.
• Proficient with Microsoft Word, Excel and Outlook.
• Experience with ERP systems, particularly JDE/EnterpriseOne (E1).
• Experience with purchasing, inventory or stock systems advantageous.
• Strong attention to detail and organisational skills.
• Ability to prioritise tasks and work under pressure.
• Strong communication and interpersonal skills.

Responsibilities

• Provide day-to-day administrative support to project and operations teams.
• Provide PA and administrative support to the Operations Manager and General Manager.
• Coordinate rosters, medicals, travel, accommodation and site bookings.
• Support timesheets, leave tracking and roster updates.
• Assist with onboarding and coordination of apprentices, including TAFE/RTO bookings.
• Raise purchase orders, process invoices and support subcontractor engagement.
• Assist with end-of-month processes, including invoicing and reconciliation.
• Manage client invoicing, billing and work order close-out.
• Maintain SDS registers and document control systems.
• Support training coordination with People & Culture team.

Skills

Administrative experience

Purchasing

Inventory management

Communication skills

Attention to detail

Organisational skills

Time management

Customer service

Problem-solving

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

ERP (JDE/EnterpriseOne)

Job description

Neumann Contractors on the Gold Coast is seeking a Dredging Administration Officer to support operations teams with urgent administrative tasks and project coordination. You will manage rosters, travel, invoicing, purchasing, and document control to keep dredging and plant operations running smoothly.

The role requires attention to detail, strong organisational skills, and the ability to prioritise multiple tasks in a fast-paced environment.