Administration Officer - Dredging

Neumann Contractors; Gold Coast City; On-site; AUD 50,000 - 70,000; Full time

Job summary

Neumann Contractors on the Gold Coast is seeking a Dredging Administration Officer to support operations teams with urgent administrative tasks and project coordination. You will manage rosters, travel, invoicing, purchasing, and document control to keep dredging and plant operations running smoothly.

The role requires attention to detail, strong organisational skills, and the ability to prioritise multiple tasks in a fast-paced environment.

Qualifications

• Minimum 3 years' experience in an administrative role.
• Experience in manufacturing, construction, or similar industry is highly regarded.
• Proficient with Microsoft Word, Excel and Outlook.
• Experience with ERP systems, particularly JDE/EnterpriseOne (E1).
• Experience with purchasing, inventory or stock systems advantageous.
• Strong attention to detail and organisational skills.
• Ability to prioritise tasks and work under pressure.
• Strong communication and interpersonal skills.

Responsibilities

• Provide day-to-day administrative support to project and operations teams.
• Provide PA and administrative support to the Operations Manager and General Manager.
• Coordinate rosters, medicals, travel, accommodation and site bookings.
• Support timesheets, leave tracking and roster updates.
• Assist with onboarding and coordination of apprentices, including TAFE/RTO bookings.
• Raise purchase orders, process invoices and support subcontractor engagement.
• Assist with end-of-month processes, including invoicing and reconciliation.
• Manage client invoicing, billing and work order close-out.
• Maintain SDS registers and document control systems.
• Support training coordination with People & Culture team.

Skills

Administrative experience

Purchasing

Inventory management

Communication skills

Attention to detail

Organisational skills

Time management

Customer service

Problem-solving

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

ERP (JDE/EnterpriseOne)

Job description

About Us

Neumann Contractors delivers powerful, integrated industrial solutions backed by decades of experience across dredging, civil construction, and specialist equipment manufacturing. We pride ourselves on keeping projects moving through practical expertise, strong systems, and a collaborative team environment.

About the Role

We are seeking a highly organised and proactive Dredging Administration Officer to support our operations team on the Gold Coast.

This is a hands-on role where you’ll play a key part in keeping our dredging and plant operations running smoothly. You’ll work closely with managers, supervisors, and site teams to coordinate administration, procurement, and project support activities.

Key responsibilities

• Provide day-to-day administrative support to project and operations teams
• Provide personal assistant (PA) and administrative support to the Operations Manager and General Manager
• Coordinate rosters, medicals, travel, accommodation, and site bookings
• Support timesheets, leave tracking, and roster updates
• Assist with onboarding and coordination of apprentices, including TAFE/RTO bookings
• Raise purchase orders, process invoices, and support subcontractor engagement
• Assist with end-of-month processes, including invoicing and reconciliation
• Manage client invoicing, billing, and work order close-out
• Maintain SDS registers and document control systems
• Support training coordination in collaboration with the People & Culture team

About You

You’re a detail-oriented administrator who thrives in a fast-paced, operational environment. You’re confident juggling multiple priorities and enjoy supporting teams to stay organised and efficient.

To be successful, you will have:

Minimum 3 years' experience in an administrative role

Experience in manufacturing, construction, or a similar industry (highly regarded)

Strong skills in Microsoft Office (Word, Excel, Outlook)

Experience with Enterprise Resource Planning (ERP) systems, particularly JDE / EnterpriseOne (E1)

Experience with purchasing, inventory, or stock systems is highly advantageous

High attention to detail and strong organisational skills

Ability to prioritise tasks and work under pressure

Strong communication and interpersonal skills