Document Controllers

Woolpert; City of Melbourne, Sydney; On-site; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Principal Program

Salary Continuance Insurance

Novated leasing & salary sacrifice

Discounted health insurance

Job summary

Woolpert seeks a Document Controller to support our architectural team in managing project documentation across all design and delivery phases. You will ensure drawings, specifications, reports, correspondence and other records are accurate, current, and compliant with internal standards.

Experience in architecture/engineering/construction environments is preferred, with strong MS Office and PDF marking capability.

Qualifications

• Proven experience as a Document Controller within an architecture, engineering, or construction environment.
• Strong understanding of architectural drawing sets and design documentation workflows.
• High level of accuracy and attention to detail.
• Competency with Microsoft Office Suite (Excel, Word, Outlook) and PDF mark-up tools.
• Understanding of BIM processes and digital design documentation is preferred.
• Experience working with ISO 9001 or internal QA systems is desired.

Responsibilities

• Maintaining master document registers across architectural projects.
• Ensuring accurate control of drawings, specifications, reports, correspondence, RFIs and other project records.
• Implementing document control procedures, including naming conventions, revision control and filing standards.
• Uploading, distributing and tracking documentation through digital document management platforms.
• Reviewing documents for completeness, accuracy and compliance with internal standards.
• Preparing document transmittals and coordinating timely distribution to project teams, consultants and clients.
• Supporting tender documentation, planning submissions, building approvals and client milestones.
• Maintaining audit-ready records, managing project archives and reporting on document status and outstanding reviews.

Skills

Document control

Attention to detail

Microsoft Office

Tools

PDF mark-up tools

BIM processes

Job description

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work® , Woolpert embraces progress and innovation to create limitless opportunities for career growth.

About us

Founded in 2009,GreenboxArchitecture is a leading Australian designpracticespecialising in mission-critical architecture across data centres, health, and life sciences, alongside commercial and workplace interiors. Now part of Woolpert,the team combines local designexpertisewith global capability.

We’reproud to be certified as a Great Place to Work® for the10th time! We invest in advanced tools and professional development to empower our teams.

What do we offer?

• Afun and friendly team environment
• Hybrid work arrangements supporting flexibility
• Additionalpurchasedleave
• Mentoring from seniorteam members
• An opportunity to learn and growyour career in a highly desired building sector
• Opportunity to work witha highly talented, collaborative team

The opportunity with us as a Document Controller

We are seekingthreeDocument Controllersto support our architectural team in managing project documentation throughout all phases of design and delivery.You will help ensure drawings, specifications, reports,correspondenceand other project records areaccurate, current,compliantand readily accessible. This opportunity would suit someone with experience in an architecture, engineering or construction environment who understands industry-standard document management practices, naming conventions and version control.

You will be:

• Maintaining master document registers across architectural projects.
• Ensuringaccuratecontrol ofdrawings, specifications, reports, correspondence, RFIs and other project records.
• Implementing document control procedures, including naming conventions, revisioncontroland filing standards.
• Uploading,distributingand tracking documentation through digital document management platforms.
• Reviewing documents for completeness,accuracyand compliance with internal standards.
• Preparing document transmittals and coordinatingtimelydistribution to project teams,consultantsand clients.
• Supporting tender documentation, planning submissions, buildingapprovalsand client milestones.
• Maintaining audit-ready records, managing project archives and reporting on document status and outstanding reviews.

We’relooking for someone who has:

• Proven experience as a Document Controllerwithin an architecture, engineering, or construction environment.
• Strong understanding of architectural drawing sets and design documentation workflows.
• High levelof accuracy and attention to detail.
• Competency with Microsoft Office Suite (Excel, Word, Outlook) and PDF mark-up tools.
• Understanding of BIM processes and digital design documentation is preferred.
• Experience working with ISO 9001 or internal QA systems is desired.

As part of Woolpert you will also haveaccess tothe following benefits:

• Woolpert’s Principal Program gives employees the opportunity to becomecompanystakeholdersand sharein thecompany’sgrowth and success.
• Employees receiveautomatic Salary Continuance Insurance provided byWoolpert.
• Novatedleasing and salary sacrifice optionsare availableto helpemployees make the most of theirincome.
• Discounted corporate health insurance through Bupa.

We value diversity and inclusion at Woolpert and are committed to creating a workplace that reflects the diversity of the communities we serve. We welcome applications from First Nations peoples.

This is a full-time, hybrid role and requires full working rights in Australia. Only shortlisted candidates will be contacted.

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement .

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting your Recruiter