Junior Document Controller (Architecture)

The Crowd; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Team lunches

Weekly socials

Friendly team environment

Job summary

The Crowd is seeking a Junior Document Controller in Sydney to help manage project information across large-scale architectural projects. You’ll work with project teams and consultants to ensure documents are accurate, up-to-date, and well-organised, enabling smooth information flow.

The successful candidate will have some document control or project administration experience within the built environment, be proficient with EDRMS and show strong attention to detail and communication skills while

Qualifications

• Previous experience in document control or project administration within the built environment.
• Experience using electronic document management systems.
• Aconex, CMap or Newforma experience is beneficial.
• Excellent organisational skills and attention to detail in handling project docs.
• Clear written and verbal communication and ability to manage multiple information streams.

Responsibilities

• Maintain project records, registers and filing structures, ensuring information is accurate, organised, and traceable.
• Coordinate incoming and outgoing project documentation using electronic document management systems.
• Apply project, client, and industry requirements to document control processes.
• Maintain accurate version, revision and metadata information across project documentation.
• Check documentation prior to issue, ensuring information is accurate and complete.
• Support the preparation and coordination of project submission packages.
• Liaise with project teams, consultants and other stakeholders to coordinate project information.
• Maintain correspondence logs, drawing issue records and other project documentation.
• Support the management of construction documentation, including RFIs and shop drawings.
• Assist project teams with document control processes and project-specific systems.
• Identify and raise discrepancies or issues relating to document accuracy, status or information flow.
• Maintain auditable document histories throughout the project lifecycle.

Skills

Document control

Project administration

Organisational skills

Attention to detail

Communication skills

Education

Relevant experience in built environment

Tools

Aconex

CMap

Newforma

Job description

A prominent and sought after global architectural practice is looking for a Junior Document Controller to join its Sydney team, supporting the efficient and accurate management of project information across large-scale architectural projects.

Working closely with project teams and consultants, you’ll play an important role in keeping project information organised and moving smoothly across projects. You’ll help coordinate documentation, keep records up to date and make sure teams have the right information when they need it. The ideal candidate will have some previous experience in document control or project administration within the built environment.

This is an exciting opportunity for an ambitious and proactive individual who is looking to develop their career within a leading international design company that are experiencing an exciting period of growth. You’ll be joining a friendly, driven, and social team that places a strong emphasis on creating a positive working environment, with regular team lunches, weekly socials and plenty of opportunities to connect with colleagues.

Key Responsibilities:

• Maintain project records, registers and filing structures, ensuring information is accurate, organised, and traceable
• Coordinate incoming and outgoing project documentation using electronic document management systems
• Apply project, client, and industry requirements to document control processes
• Maintain accurate version, revision and metadata information across project documentation
• Check documentation prior to issue, ensuring information is accurate and complete
• Support the preparation and coordination of project submission packages
• Liaise with project teams, consultants and other stakeholders to coordinate project information
• Maintain correspondence logs, drawing issue records and other project documentation
• Support the management of construction documentation, including RFIs, shop drawings and other project information
• Assist project teams with document control processes and project-specific systems
• Identify and raise discrepancies or issues relating to document accuracy, status or information flow
• Maintain clear and auditable document histories throughout the project lifecycle

Key Skills / Requirements:

• Previous experience in document control, project administration, project coordination, ideally within architecture or the wider built environment
• Experience using electronic document management systems
• Aconex, CMap or Newforma experience is beneficial
• Exposure to large-scale or complex projects is highly desirable
• Understanding of architectural, consultant or construction documentation and project workflows
• Strong proficiency in Microsoft Word and Excel
• Strong organisational skills and excellent attention to detail
• Confident managing multiple streams of information and competing priorities
• Clear and professional written and verbal communication skills
• A proactive approach with a willingness to learn new systems and processes
• Comfortable working collaboratively with project teams and a range of stakeholders

The Crowd is an equal opportunities employer and agency.