Project Administrator

Greenbox Architecture, A Woolpert Company; City of Melbourne; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Principal Program (equity)

Salary Continuance Insurance

Novated leasing and salary sacrifice

Discounted corporate health insurance

Job summary

Greenbox Architecture, a Woolpert company, seeks a proactive Project Administrator to support our architectural team with project documentation across design and delivery phases.

You will help maintain records, coordinate submissions, and assist architects with day-to-day administration, contributing to timely project delivery and quality standards.

Qualifications

• Experience in a project administration or document control role within engineering or construction.
• Strong organisational and time-management skills.
• High level of accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office (Excel, Word, Outlook) and PDF mark-up tools.
• Ability to support multiple projects and ensure timely delivery.
• Familiarity with document management systems (Aconex, Procore, TeamBinder, BIM 360, SharePoint).
• Exposure to ISO 9001 or internal quality assurance systems.

Responsibilities

• Support architects and designers by organising and maintaining project documentation.
• Maintain project documents registers and records for drawings, specifications, reports, and RFIs.
• Upload, distribute, track and file drawings using digital document management platforms.
• Assist with naming, revision control, and circulation of current documents.
• Prepare transmittals and distribute information to internal teams, consultants and clients.
• Assist with preparation and compilation of tender documents.
• Coordinate document submissions for planning, building approvals and milestones.
• Support secure storage, retrieval and archiving of project files.

Skills

Organisational skills

Time-management

Attention to detail

Verbal & written communication

Microsoft Office

PDF mark-up tools

Document management systems

Quality assurance ISO 9001

Tools

Excel

Word

Outlook

SharePoint

Aconex

Procore

TeamBinder

BIM 360

Job description

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting‑edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

About Us

Founded in 2009,GreenboxArchitecture is a leading Australian designpracticespecialising in mission‑critical architecture across data centres, health, and life sciences, alongside commercial and workplace interiors. Now part of Woolpert, the team combines local designexpertisewith global capability.

To find out more about our projects and team please visit our website:https://www.greenboxarchitecture.com/

We’re proud to be certified as a Great Place to Work® for the 10th time! We invest in advanced tools and professional development to empower our teams.

What do we offer?

• Afun and friendly team environment
• Hybrid work arrangements supporting flexibility
• Time shifting during working hours
• Additionalpurchased leave
• Competitive salary
• Mentoring from seniorteam members
• An opportunity to learn and growyour career in a highly desired building sector
• Opportunity to work witha highly talented, collaborative team

The opportunity with us as a Project Administrator

We are looking for an organised Project Administrator to support our architectural team with project documentation throughout the design and delivery phases. You will assist with maintaining accurate project records, coordinating document submissions and supporting architects with day‑to‑day project administration.

You Will Be

• Supporting architects and designers by organising and maintaining projects and design documentation.
• Maintaining project documents registers and accurate records for drawings, specifications, reports, correspondence, RFIs and other project information.
• Uploading, distributing, tracking and filing drawings and documents using digital document management platforms.
• Assisting with document naming, revision control, filing standards and ensuring current documentation is in circulation.
• Preparing document transmittals and supporting the timely distribution of information to internal teams, consultants and clients.
• Assisting with the preparation and compilation of tender documents.
• Coordinating document submissions for planning, building approvals and client milestones.
• Supporting the secure storage, retrieval and archiving of hard‑copy and digital project files.

We’re Looking For Someone Who Has

• Experience in a similar project administration or document control role within engineering or construction.
• Strong organisational and time‑management skills.
• A high level of accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Competency with Microsoft Office, including Excel, Word and Outlook, and PDF mark‑up tools.
• The ability to support multiple projects and contribute to timely project delivery.
• Familiarity with document management systems such as Aconex, Procore, TeamBinder, BIM 360 or SharePoint.
• Exposure to ISO 9001 or internal quality assurance systems.

As part of Woolpert you will also have access to the following benefits:

• Woolpert’s Principal Program gives employees the opportunity to become company stakeholders and share in the company’s growth and success.
• Employees receive automatic Salary Continuance Insurance provided by Woolpert.
• Novated leasing and salary sacrifice options are available to help employees make the most of their income.
• Discounted corporate health insurance through Bupa.

We value diversity and inclusion at Woolpert and are committed to creating a workplace that reflects the diversity of the communities we serve. We welcome applications from First Nations peoples.

This is a full‑time, hybrid role and requires full working rights in Australia. Only shortlisted candidates will be contacted.

#Greenbox

Find out more about what Woolpert has to offer here: http://woolpert.com/about-us/

Woolpert is an equal-opportunity employer.

Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting your Recruiter