Document Control Specialist - Records & Compliance

ACG; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

ACG is seeking a highly organized Document Controller to manage and track project and business documentation. You will ensure records are accurate, accessible, and compliant with standards, while supporting audits and improving control processes.

The role requires strong MS Office skills, experience with SharePoint/Aconex, and the ability to coordinate with internal teams and clients. Office-based position with occasional travel to client sites in Brisbane.

Qualifications

• Proven experience as Document Controller or administrative role.
• Strong organisational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with document management systems (SharePoint, Aconex) is highly regarded.

Responsibilities

• Manage and maintain document control systems, ensuring all records are accurate, up-to-date, and easily accessible.
• Receive, register, distribute, and track incoming and outgoing documents.
• Ensure documents meet formatting, naming, and version control standards.
• Monitor document workflows and ensure timely approvals and submissions.
• Maintain document registers, logs, and databases.
• Coordinate with internal teams and external stakeholders regarding documentation requirements.
• Archive and retrieve documents in accordance with company policies.
• Support audits by providing required documentation and records.
• Identify and implement improvements to document control processes.
• Analyse project requirements and develop accurate cost estimates.
• Attention to detail is essential to ensure comprehensive estimation.

Skills

Document control

Attention to detail

MS Office

SharePoint

Aconex

Time management

Vendor liaison

Communication

Cost estimation

Education

Document Controller experience

Tools

SimPRO

SharePoint

Aconex

Job description

ACG is seeking a highly organized Document Controller to manage and track project and business documentation. You will ensure records are accurate, accessible, and compliant with standards, while supporting audits and improving control processes.

The role requires strong MS Office skills, experience with SharePoint/Aconex, and the ability to coordinate with internal teams and clients. Office-based position with occasional travel to client sites in Brisbane.