Document Controller

ACG; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

ACG is seeking a highly organized Document Controller to manage and track project and business documentation. You will ensure records are accurate, accessible, and compliant with standards, while supporting audits and improving control processes.

The role requires strong MS Office skills, experience with SharePoint/Aconex, and the ability to coordinate with internal teams and clients. Office-based position with occasional travel to client sites in Brisbane.

Qualifications

• Proven experience as Document Controller or administrative role.
• Strong organisational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with document management systems (SharePoint, Aconex) is highly regarded.

Responsibilities

• Manage and maintain document control systems, ensuring all records are accurate, up-to-date, and easily accessible.
• Receive, register, distribute, and track incoming and outgoing documents.
• Ensure documents meet formatting, naming, and version control standards.
• Monitor document workflows and ensure timely approvals and submissions.
• Maintain document registers, logs, and databases.
• Coordinate with internal teams and external stakeholders regarding documentation requirements.
• Archive and retrieve documents in accordance with company policies.
• Support audits by providing required documentation and records.
• Identify and implement improvements to document control processes.
• Analyse project requirements and develop accurate cost estimates.
• Attention to detail is essential to ensure comprehensive estimation.

Skills

Document control

Attention to detail

MS Office

SharePoint

Aconex

Time management

Vendor liaison

Communication

Cost estimation

Education

Document Controller experience

Tools

SimPRO

SharePoint

Aconex

Job description

We are seeking a highly organised and detail-oriented Document Controller to manage, track, and maintain project and business documentation. This role is critical in ensuring accurate record-keeping, compliance with company standards, and efficient document flow across teams.

Responsibilities

• Manage and maintain document control systems, ensuring all records are accurate, up-to-date, and easily accessible
• Receive, register, distribute, and track incoming and outgoing documents
• Ensure documents meet formatting, naming, and version control standards
• Monitor document workflows and ensure timely approvals and submissions
• Maintain document registers, logs, and databases
• Coordinate with internal teams and external stakeholders regarding documentation requirements
• Archive and retrieve documents in accordance with company policies
• Support audits by providing required documentation and records
• Identify and implement improvements to document control processes.
• Analytical Skills - Strong ability to analyse project requirements and develop accurate cost estimates.
• Attention to Detail - Ensures all aspects of the estimation process are completed accurately and comprehensively.
• Industry Knowledge - In-depth understanding of the security systems industry, including relevant technologies, materials, and labor requirements.
• Communication Skills - Ability to clearly explain and justify estimates to both technical and non-technical stakeholders.
• Time Management - Capable of managing multiple estimation projects simultaneously and meeting deadlines.
• Vendor Management - Experience in negotiating with suppliers and managing vendor relationships to ensure competitive pricing.
• Technical Skills -: Proficiency in Simpro estimation software, spreadsheets, and project management tools.

Qualifications and System Knowledge or Experience

• Proven experience in a Document Controller or administrative role
• Strong organisational and time management skills
• High attention to detail and accuracy
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with document management systems (e.g., SharePoint, Aconex, or similar) is highly regarded
• Excellent communication and interpersonal skills
• Ability to work independently and manage multiple priorities.
• Location - The role is based in the office 5 days per week, and may also require occasional travel to client sites’
• Reporting Structure - Reports to the Enterprise Manager and collaborates with other departments for client solutions and strategies.