Document Control Specialist - Flexible Engineering Projects

Synertec; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible work options

Novated Leasing

Benefits program access

Career development plans

Professional training courses

EAP for staff

Job summary

Synertec, an ASX-listed technology and engineering consultancy, seeks a proactive Document Controller to support complex engineering projects across multiple sectors. You will manage document control, maintain registers, and drive governance with stakeholders across the Technology division.

You will work closely with project teams, ensure quality and compliance, and contribute to continuous improvement of documentation systems and processes.

Qualifications

• Experience in Document Control, Document Management or Project Administration within engineering, construction, infrastructure or project-based environments.
• Proven ability to maintain document registers, workflows and coordinate controlled documentation across multiple stakeholders.
• Exposure to document management platforms and databases; familiarity with tools like Jira, TeamBinder, Bluebeam or similar.

Responsibilities

• Manage project document control activities, including registers, issuance, transmittals and receipt of documents across concurrent projects.
• Ensure deliverable registers stay accurate and aligned with client, project and quality requirements.
• Maintain site and third-party documentation, filing systems, induction and training records, and compliance paperwork.
• Collaborate with project teams to improve document management processes, governance and data structures.
• Support development and maintenance of document control systems, databases and data links to boost accuracy and traceability.
• Coordinate project correspondence via client portals, DMS and email; ensure proper capture and distribution of information.
• Assist with purchasing and inventory activities, including PO administration and parts tracking.
• Identify opportunities to streamline workflows and implement new tools that enhance project delivery.

Skills

Document control

Document management

Project administration

Stakeholder engagement

Attention to detail

Problem solving

Proactive communication

Tools

Jira

TeamBinder

Bluebeam

Aconex

ProjectWise

Aveva

Elecdes

Job description

Synertec, an ASX-listed technology and engineering consultancy, seeks a proactive Document Controller to support complex engineering projects across multiple sectors. You will manage document control, maintain registers, and drive governance with stakeholders across the Technology division.

You will work closely with project teams, ensure quality and compliance, and contribute to continuous improvement of documentation systems and processes.