Administrative & Executive Support

Effective People; Canberra; On-site; AUD 83,000 - 118,000; Full time

Job summary

Effective People in Canberra is seeking an Administrative & Executive Support professional to assist branches and an executive office within a sensitive Federal Government environment. You will manage records, inboxes, meetings, travel, briefing material and follow-up actions, while handling confidential information and complying with legislation.

You will coordinate meetings, prepare agendas, and support reporting and travel arrangements, operating onsite with a focus on accuracy and

Qualifications

• Experience providing broad administrative or executive support in a structured organisation.
• Ability to manage records, inboxes, registers and multiple admin tasks accurately.
• Ability to prepare professional correspondence, presentations, briefings and meeting material.
• Experience coordinating meetings, calendars, minutes, actions and follow-ups.
• Organising business travel and managing changing priorities.
• Handles confidential and sensitive information with care.
• Work within established legislation, policies and decision-making processes.
• Australian citizenship is required.
• Must hold a current NV1 clearance or above.

Responsibilities

• Maintain accurate records, data and information.
• Monitor team inboxes and coordinate routine enquiries.
• Prepare and format correspondence, documents and presentations.
• Schedule meetings, coordinate calendars and prepare agendas.
• Prepare briefing material, summaries and meeting packs.
• Take minutes, record actions and track follow-up tasks.
• Organise domestic and international travel.
• Support branch deadlines, workflows and reporting.
• Maintain registers, filing systems and task lists.
• Coordinate internal meetings and small events.
• Improve administrative templates, processes and SOPs.

Skills

Administrative support

Record management

Professional correspondence

Meeting coordination

Travel arrangement

Confidential information handling

Legislation compliance

Australian citizen

Tools

Microsoft Office

Travel booking tools

Job description

Administrative & Executive Support - Defence & Regulatory

Location: ACT

Contract: Labour-hire contract to 12 April 2027

Pay: $72.80 p/h including super

Work type: Full-time

Work arrangement: Onsite only - no remote work

Clearance: Must hold a current NV1 clearance or above

Start: As soon as practicable, subject to candidate availability, onboarding and any applicable notice period

About the Role

This role supports branches and an executive office within a sensitive Federal Government environment. You will keep routine and moderately complex administration moving accurately and on time.

You will manage records, inboxes, documents, meetings, briefing material, travel and follow-up actions. You will work under general direction and handle confidential information with care.

What You'll Be Doing

• Maintain accurate records, data and information
• Monitor team inboxes and coordinate routine enquiries
• Prepare and format correspondence, documents and presentations
• Schedule meetings, coordinate calendars and prepare agendas
• Prepare briefing material, summaries and meeting packs
• Take minutes, record actions and track follow-up tasks
• Organise domestic and international travel
• Support branch deadlines, workflows and reporting
• Maintain registers, filing systems and task lists
• Coordinate internal meetings and small events
• Improve administrative templates, processes and SOPs

What You Bring (Essential Criteria)

• You've provided broad administrative or executive support in a structured organisation
• You can manage records, inboxes, registers and competing administrative tasks accurately
• You can prepare professional correspondence, presentations, briefings and meeting material
• You've coordinated meetings, calendars, minutes, actions and follow-up
• You've organised business travel and managed changing priorities
• You handle confidential and sensitive information with care
• Can work within established legislation, policies and decision-making processes
• You're an Australian citizen
• You must hold a current NV1 clearance or above

Nice to Have (Desirable Criteria)

• Experience supporting an Executive Office, SES or senior branch leadership
• Experience in a sensitive Commonwealth regulatory, Defence or national security environment
• Experience improving administrative processes, templates or SOPs