Director's Secretary

Queensland Government; Rockhampton Regional; On-site; AUD 79,000 - 88,000; Full time

Benefits offered by this job

Ongoing Professional Development andE

Flexible Work-Life Balance and Variety

Generous Salary Sacrificing Options

Paid Parental Leave

Employee Assistance Program (EAP)

Discounted Private Health Insurance

Fitness Passport

Job summary

Queensland Government’s Rockhampton facility is seeking an organised administrative professional to keep diaries, coordinate meetings and manage office functions. You will be the Directors’ go-to contact, handle calls and correspondence, and ensure messages reach the right people.

You’ll also manage data entry, documents and general admin with minimal supervision. You’ll work autonomously, demonstrate tact and discretion, and connect with senior leaders and the public, even when workloads are

Qualifications

• Strong clerical and secretarial skills, and can confidently handle minutes, agendas, meetings and correspondence.
• Comfortable with reception, word processing and spreadsheets, and can quickly get your head around hospital systems like myHR, S4HANA and HBCIS.
• Can work autonomously, solve problems, juggle competing priorities and keep things moving—even when the decision-makers aren't around!
• You bring tact, diplomacy and discretion to every interaction and can confidently connect with everyone from senior leaders to the public.

Responsibilities

• Keep everyone on track by managing diaries, meetings, agendas, rooms, equipment and all the little details that make a busy office tick.
• Act as the Directors' go-to contact, manage calls and correspondence, and ensure messages reach the right people.
• Handle data entry, documents, spreadsheets and office needs while juggling priorities and deadlines with minimal supervision.
• Work independently, support the team and bring empathy, patience and a positive attitude to every interaction—even when things get busy.

Skills

Clerical & secretarial skills

Reception

Word processing

Spreadsheets

Hospital systems familiarity

Tools

myHR

S4HANA

HBCIS

Job description

About us

Big hospital, big impact! Rockhampton Hospital is the largest hospital in Central Queensland and the region's main referral hub, delivering expert care to patients from across Central Queensland.With Destination 2030 guiding the way, we're investing in specialist services to bring more expert care closer to home. Want to be part of something that's helping shape the future of healthcare in Central Queensland? Come join us!

About the role

Keep everyone on track. Manage diaries, meetings, agendas, rooms, equipment and all the little details that make a busy office tick.

Be the communication superstar. Act as the Directors' go-to contact, manage calls and correspondence, and make sure messages get where they need to go.

Make admin look easy. Handle data entry, documents, spreadsheets and office needs while juggling priorities and hitting deadlines with minimal supervision.

Be the calm in the chaos. Work independently, support the team and bring empathy, patience and a positive attitude to every interaction—even when things get busy!

About you

• Strong clerical and secretarial skills, and can confidently handle minutes, agendas, meetings and correspondence.
• Comfortable with reception, word processing and spreadsheets, and can quickly get your head around hospital systems like myHR, S4HANA and HBCIS.
• Can work autonomously, solve problems, juggle competing priorities and keep things moving—even when the decision-makers aren't around!
• You bring tact, diplomacy and discretion to every interaction and can confidently connect with everyone from senior leaders to the public.

What we offer

Total monthly remuneration value of up to $8,423 p.m. is comprised of:

• An hourly rate between $40.17 - $44.67 p.h.
• 12.75% employer superannuation contribution
• 17.5% leave loading

Additional Benefits:

• Ongoing Professional Development and Education Opportunities
• Flexible Work-Life Balance and Variety
• Generous Salary Sacrificing Options
• Paid Parental Leave
• Employee Assistance Program (EAP)
• Discounted Private Health Insurance
• Fitness Passport

Vaccine Preventable Diseases (VPD) requirements: It is a condition of employment for this role for the employee to be, and remain, vaccinated against vaccine preventable diseases as listed on the Role Description.