Depot Operations & Admin Coordinator

Viva Energy Group; Adelaide; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive salary package

Diverse and inclusive workplace

Career growth opportunities

Job summary

Viva Energy Group is seeking a Depot Administrator to join the Regency Park depot in South Australia. You will provide administrative support across depot operations, supporting drivers and the operations team.

Reporting to the Operations Lead - SA, you will maintain records and coordinate operational administration and compliance. Key tasks include preparing delivery paperwork, managing fleet records, processing transport documentation and supporting payroll and general office duties in a

Qualifications

• Previous administrative or office experience.
• Current Driver's Licence and ability to transport drivers in company vehicle.
• Strong organisational and time management skills.
• High attention to detail and accuracy.
• Excellent written and verbal communication.

Responsibilities

• Provide administrative support to the Regency Park depot and office operations.
• Prepare delivery paperwork and run sheets to support scheduling.
• Manage fleet administration and maintenance documentation in the Fleet Management System.
• Process transport paperwork and respond to driver/customer enquiries.
• Monitor driver records including logbooks and fatigue documentation.
• Coordinate payroll, uniforms, stationery, printing and filing.
• Coordinate driver movements with service providers for fleet maintenance.
• Provide backup to Operations team and maintain confidentiality.
• Build strong relationships with drivers, customers, and stakeholders.

Skills

Administrative experience

Driver's Licence

Organisational skills

Attention to detail

Communication skills

Microsoft Office

Independence

Confidentiality

Customer service

Fast-paced environment

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Viva Energy Group is seeking a Depot Administrator to join the Regency Park depot in South Australia. You will provide administrative support across depot operations, supporting drivers and the operations team.

Reporting to the Operations Lead - SA, you will maintain records and coordinate operational administration and compliance. Key tasks include preparing delivery paperwork, managing fleet records, processing transport documentation and supporting payroll and general office duties in a