Depot Administrator

Viva Energy Group; Adelaide; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive salary package

Diverse and inclusive workplace

Career growth opportunities

Job summary

Viva Energy Group is seeking a Depot Administrator to join the Regency Park depot in South Australia. You will provide administrative support across depot operations, supporting drivers and the operations team.

Reporting to the Operations Lead - SA, you will maintain records and coordinate operational administration and compliance. Key tasks include preparing delivery paperwork, managing fleet records, processing transport documentation and supporting payroll and general office duties in a

Qualifications

• Previous administrative or office experience.
• Current Driver's Licence and ability to transport drivers in company vehicle.
• Strong organisational and time management skills.
• High attention to detail and accuracy.
• Excellent written and verbal communication.

Responsibilities

• Provide administrative support to the Regency Park depot and office operations.
• Prepare delivery paperwork and run sheets to support scheduling.
• Manage fleet administration and maintenance documentation in the Fleet Management System.
• Process transport paperwork and respond to driver/customer enquiries.
• Monitor driver records including logbooks and fatigue documentation.
• Coordinate payroll, uniforms, stationery, printing and filing.
• Coordinate driver movements with service providers for fleet maintenance.
• Provide backup to Operations team and maintain confidentiality.
• Build strong relationships with drivers, customers, and stakeholders.

Skills

Administrative experience

Driver's Licence

Organisational skills

Attention to detail

Communication skills

Microsoft Office

Independence

Confidentiality

Customer service

Fast-paced environment

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Company Description

Join a Company that operates a substantial wholesale fuels business encompassing well established brands of Mogas Regional, Liberty Rural, Ausfuel and Directhaul. Between the business', we distribute fuel nation-wide.

Our business operates locally under two strong names, Mogas Regional and Liberty Rural. Both are proud South Australian operated distributor of fuels which provides solutions to customers across a broad range of industries, from primary producers through to industrial, mining, transport and retail customers.

We manage our in-house company-owned delivery fleet which is complemented by a contractor fleet working across the country. To complement our fuels business, we also supply a full range of packaged lubricants and refuelling products including tanks and dispensing equipment

Job Description

We are seeking a Depot Administrator to join our team at the Regency Park Depot. In this role, you will provide administrative support across depot operations, supporting our drivers and operations team. Reporting to the Operations Lead - SA, you will play a key role in maintaining accurate records, coordinating operational administration and supporting compliance across the depot.

Responsibilities

• Provide administrative support to the Regency Park depot, ensuring the smooth day-to-day operation of the office.
• Prepare customer delivery paperwork, including delivery dockets and daily run sheets, to support the efficient scheduling of deliveries.
• Manage fleet administration, including maintaining vehicle records, uploading documentation and supporting maintenance administration within the Fleet Management System.
• Process transport documentation, including commercial paperwork, retail delivery processing and responding to driver and customer paperwork enquiries.
• Monitor and maintain driver records, including logbooks, fatigue documentation and training records.
• Coordinate depot administration, including payroll, uniform orders, stationery orders, printing, filing and general office support.
• Coordinate driver movements to and from service providers as required to support fleet maintenance activities.
• Provide administrative support and backup to other members of the Operations team as required.
• Build strong working relationships with drivers, customers and internal stakeholders while maintaining confidentiality and a high level of accuracy.

Qualifications

• Previous administrative or office experience.
• Current Driver's Licence, with the ability to transport drivers to and from service providers when required using a company vehicle.
• Strong organisational and time management skills, with the ability to prioritise tasks.
• High attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Outlook, Word and Excel.
• Ability to learn new systems and internal software quickly.
• Ability to work independently while contributing positively to a team environment.
• Professional, reliable and able to maintain confidentiality.
• Friendly, approachable and customer-service focused.
• Comfortable working in a fast-paced environment with changing priorities.

Additional Information

Additional information

• A culture of care, reputation, equality and determination
• Work with some of the brightest and best minds in Australia
• Be part of the growth story of an exceptional business
• Build a career and drive your own future
• A competitive salary package

We welcome applicants from diverse backgrounds, Aboriginal and Torres Strait Islander.

Please note only shortlisted applicants will be contacted.