Defense Admin & Office Support Specialist

Thales Group; Australia; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive pay + Super

Gym discount

Employee discounts

Paid parental leave

Veterans leave

Novated lease

Training & development

Wellbeing partner

Job summary

Thales Group in Australia is seeking an enthusiastic Administrative Assistant to provide essential support across our site, coordinating office operations and ensuring smooth daily activity. You will handle site switchboard, manage inquiries, maintain electronic files and archives, arrange travel, and support facilities and amenities while delivering high levels of service in a defence environment.

This role requires reliable communication, attention to detail, and the ability to prioritise

Qualifications

• Relevant experience within an office environment.
• Proficient with Word, Excel, PowerPoint.
• Strong customer service and communication skills.
• Ability to prioritise workload and meet deadlines.
• Negotiation and problem‑solving abilities.

Responsibilities

• Provision of administrative support across the site as required.
• Site switchboard operation and paging service.
• Handle incoming queries and direct messages to the appropriate area.
• Maintain archiving systems and records, including destruction lists.
• Arrange travel and complete expense reconciliations.
• Prepare amenities/utilities as required.

Skills

Office software

Customer service

Time management

Negotiation

Problem solving

Tools

Word

Excel

PowerPoint

Job description

Thales Group in Australia is seeking an enthusiastic Administrative Assistant to provide essential support across our site, coordinating office operations and ensuring smooth daily activity. You will handle site switchboard, manage inquiries, maintain electronic files and archives, arrange travel, and support facilities and amenities while delivering high levels of service in a defence environment.

This role requires reliable communication, attention to detail, and the ability to prioritise