Administrative Assistant

Thales Group; Australia; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive pay + Super

Gym discount

Employee discounts

Paid parental leave

Veterans leave

Novated lease

Training & development

Wellbeing partner

Job summary

Thales Group in Australia is seeking an enthusiastic Administrative Assistant to provide essential support across our site, coordinating office operations and ensuring smooth daily activity. You will handle site switchboard, manage inquiries, maintain electronic files and archives, arrange travel, and support facilities and amenities while delivering high levels of service in a defence environment.

This role requires reliable communication, attention to detail, and the ability to prioritise

Qualifications

• Relevant experience within an office environment.
• Proficient with Word, Excel, PowerPoint.
• Strong customer service and communication skills.
• Ability to prioritise workload and meet deadlines.
• Negotiation and problem‑solving abilities.

Responsibilities

• Provision of administrative support across the site as required.
• Site switchboard operation and paging service.
• Handle incoming queries and direct messages to the appropriate area.
• Maintain archiving systems and records, including destruction lists.
• Arrange travel and complete expense reconciliations.
• Prepare amenities/utilities as required.

Skills

Office software

Customer service

Time management

Negotiation

Problem solving

Tools

Word

Excel

PowerPoint

Job description

At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive – and that it’s all driven by human intelligence.

Because it takes human intelligence to build and power the systems and solutions that people depend on every day. So we stay curious and make space for diverse points of view. We share what we know and we challenge what’s possible.

From manufacturing and engineering to cybersecurity and space, we’re driving progress in some of the world’s most important industries – and working together to build a future we can all trust.

OUR BENEFITS

• Competitive remuneration + Super
• Fitness Passport Discount – Access to a network of Gyms across AUS from $15 P/W
• Employee discounts with a number of affiliates (Travel, Car hire, Tech, Medical Insurance)
• Modernised Paid Parental Leave
• Veterans Leave
• Novated Lease options
• Personal & professional training development opportunities
• Sonder – Wellbeing & Support Partner

OUR TEAM

Our Munitions teams in Benalla and Mulwala produce propellants, explosives and munitions for defence and commercial uses. With ongoing investment into research and development, we produce some of the world’s most high-performing guided weapons and explosive ordnance systems. And being at the forefront of a rapidly evolving industry gives our teams constant opportunities to build on their technical expertise.

YOUR ROLE

• Provision of administrative support across the site as required
• Site Switchboard operation and paging service
• Point of contact for incoming and onsite queries and direction of these and/or message to the appropriate area
• Maintaining archiving systems, creating and recording of accurate electronic files for the facility, maintain and monitor access to archives and maintain destruction list
• Arrange travel & complete expense reconciliations
• Preparation of all amenities/utilities as required

YOUR EXPERIENCE

• Relevant experience within an office environment
• Demonstrated working knowledge of Office programs - Word, Excel, PowerPoint, etc
• High-level of customer service / communication (written and verbal) to all customers.
• Ability to prioritise workload and utilising effective time management skills to meet deadlines
• Exercise negotiation and problem-solving skills

AUSTRALIAN DEFENCE ROLES & SECURITY

A Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain an appropriate clearance.

Additional information with regards to clearances is available from the Australian Government Security Vetting Agency website http://www.defence.gov.au/AGSVA/. In some cases, individuals who hold a current clearance from a foreign government may be eligible to have this clearance recognised by the Australian Government and be eligible for this role. The Australian Defence Trade Controls Act (DTCA) is applicable and as such, your nationality may be a factor in determining your suitability for this role.

Prior to being offered employment, you will need to complete pre-employment police checks.

It’s easy to dismiss the perfect opportunity if you don’t see yourself as the perfect fit. If this role feels right –no matter your background or personal circumstances –please introduce yourself or join our community . We’re committed to supporting a diverse workplace, and that starts here.

We’re proud to be endorsed by WORK180 as an Employer for All Women, but we know there’s always more we can do. We’ll continue to foster industry partnerships, employee resource groups (ERGs) and development opportunities to make Thales a genuinely equitable employer, for everyone.