Dealership Administrator

Skyview Motors Pty Ltd; Brisbane; On-site; AUD 52,000 - 75,000; Full time

Job summary

Skyview Motors Pty Ltd is seeking a Dealership Administrator to join our Brisbane team. This full-time role is the organisational backbone, ensuring smooth administrative processes and supporting sales and service teams while maintaining high customer service standards.

You will handle correspondence, filing, scheduling, invoicing, and data entry, liaising with service and sales staff, and contributing to a professional dealership experience.

Qualifications

• Automotive or dealership administration experience preferred.
• Knowledge of vehicle registrations, transfers, and sales documentation useful.
• QT Accreditation preferred (training provided).
• Strong communication and organisational skills.
• Proficiency in Microsoft Office and computer systems.
• Ability to multitask in a fast-paced environment.
• High attention to detail and accuracy.

Responsibilities

• Managing incoming and outgoing correspondence including emails, phone calls and documentation.
• Maintaining filing systems for customer records, vehicle documentation and dealership records.
• Scheduling appointments for showroom or service customers.
• Preparing and processing invoices, quotes and delivery paperwork.
• Supporting the sales team with data entry and follow-ups.
• Coordinating with service department on vehicle servicing and customer communications.
• Managing reception duties and greeting customers.
• Maintaining office supplies and assisting with general dealership administration.
• Ensuring compliance with dealership policies and procedures.

Skills

Communication

Organisational

Microsoft Office

Job description

Skyview Motors Pty Ltd is seeking a Dealership Administrator to join our dynamic team in Brisbane, QLD. This is a full-time position that plays a crucial role in the day-to-day operations of our dealership. As Dealership Administrator, you will be the organisational backbone of our business, ensuring smooth administrative processes, supporting our sales and service teams, and maintaining the highest standards of customer service. This role is essential to our success, providing the administrative infrastructure that allows our dealership to operate efficiently and professionally.

Key responsibilities

• Managing incoming and outgoing correspondence, including emails, phone calls and documentation
• Maintaining accurate and organised filing systems for customer records, vehicle documentation and dealership records
• Coordinating and scheduling appointments for customers visiting the showroom or service department
• Preparing and processing administrative documentation, including invoices, quotes and delivery paperwork
• Supporting the sales team with data entry, customer follow-ups and administrative tasks
• Liaising with service department staff to coordinate vehicle servicing and customer communications
• Managing reception duties, including greeting customers and directing enquiries appropriately
• Maintaining office supplies and equipment, ordering as required
• Assisting with general dealership administration and special projects as needed
• Ensuring compliance with dealership policies and procedures

What we're looking for

• Automotive or dealership administration experience highly regarded
• Knowledge of vehicle registrations, transfers, and sales documentation advantageous
• QT Accreditation preferred (training provided)
• Strong communication and organisational skills
• Proficiency in Microsoft Office and computer systems
• Ability to multitask and work efficiently in a fast-paced environment
• High attention to detail and accuracy

About us

Skyview Motors Pty Ltd is a respected automotive dealership located in Greenslopes, QLD, dedicated to delivering exceptional customer service and quality vehicles. We pride ourselves on building strong relationships with our customers and maintaining a professional, welcoming environment. Our team is passionate about the automotive industry and committed to providing an outstanding experience at every touchpoint. We believe in fostering a supportive workplace culture where every team member contributes to our collective success.

What we offer

At Skyview Motors Pty Ltd, we value our employees and offer a competitive remuneration package that reflects your skills and experience. We provide a supportive work environment where professional development is encouraged. As part of our team, you will enjoy working with colleagues who are dedicated to excellence and customer satisfaction. We offer the opportunity to grow your career within the automotive industry and develop valuable skills in dealership operations. We are committed to maintaining a positive workplace culture and supporting the wellbeing of our staff.