Data & Online Auctions Coordinator

Excavation Equipment; Toowoomba Regional; On-site; AUD 50,000 - 70,000; Full time

Job summary

EXEQ Group in Toowoomba is seeking a Data Administration & Online Auctions Assistant. This role is predominantly data administration with extensive data entry, updating spreadsheets, and stock information management across Australia.

You will support the Online Auctions Manager and team, coordinating administration behind our auction activity, maintaining schedules, listings, and inventory records while using Xero and YardMate-related tools.

Qualifications

• Excellent attention to detail and accuracy in data handling.
• Enjoys data entry, structured administrative work and working with large data sets.
• Comfortable using Excel and computer systems.
• Experience with Xero, inventory systems or stock administration is advantageous but not essential.

Responsibilities

• Reviewing and updating the auction schedule.
• Creating and updating auction listings as required.
• Maintaining costing sheets as YardMate systems roll out.
• Updating truck job lists with movements and load details.
• Monitoring auction and Gearbox inboxes and maintaining stock information across systems.
• Liaising with EXEQ branches to obtain information for upcoming auctions.
• Save and print post-sale reports and out-of-auction invoices weekly.
• Update stock sheets to identify sold/not sold stock.
• Enter invoices into Xero and create invoice checklists.
• Maintain invoice and payment spreadsheets; prepare weekly driver overnight information.
• Assign stock to upcoming auctions; create check sheets for listings; prepare costs, reserves, and P&Ls; create collection spreadsheets and load-out lists; assist with coordinating movement of sold equipment.

Skills

Attention to detail

Data entry

Excel

Communication

Organization

Xero experience

Inventory systems

Tools

Xero

Inventory software

Spreadsheet software

Job description

EXEQ Group in Toowoomba is seeking a Data Administration & Online Auctions Assistant. This role is predominantly data administration with extensive data entry, updating spreadsheets, and stock information management across Australia.

You will support the Online Auctions Manager and team, coordinating administration behind our auction activity, maintaining schedules, listings, and inventory records while using Xero and YardMate-related tools.