Accounts Admin Pro – Multi-Branch Operations

Excavation Equipment; Toowoomba Regional; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Ongoing training

Full-time position

Multi-site exposure

Supportive team

Job summary

EXEQ Group in Australia is seeking an organised Accounts Administration Officer to support operations across Toowoomba and other locations. This hands-on role combines accounts administration with broad administrative tasks in a busy multi-site environment.

You’ll process supplier invoices, enter bills into Xero, file records in OneDrive and SharePoint, monitor inboxes, prepare customer statements, and assist with banking.

Qualifications

• Accounts administration, bookkeeping or finance administration experience.
• Strong data-entry skills and excellent accuracy.
• Experience with Xero or another accounting system.
• Confidence using Microsoft Outlook, Excel, OneDrive and SharePoint.
• Strong organisational skills.
• The ability to manage multiple tasks and deadlines.
• Confidence communicating with people across different branches and departments.
• The ability to work independently while still being part of a broader team.
• A practical, helpful approach when priorities change.

Responsibilities

• Process and manage supplier invoices.
• Save invoices accurately within OneDrive and enter bills into Xero.
• Enter import, port and other supplier bills into the accounting system.
• Monitor and manage the Accounts and EXEQ inboxes.
• Review receipts and invoices on the dashboard.
• Update invoices as paid and maintain accurate supporting records.
• Process retail invoices.
• Send customer statements and assist with account reconciliations.
• Notify relevant departments when custom orders have been paid or partially paid.
• Conduct customer payment follow‑up and collection activities on a fortnightly basis.
• Review supplier statements at the beginning of each month and identify discrepancies.
• Assist with daily banking and post office activities.
• Collect and distribute mail twice weekly.
• Provide general administrative support to Finance and Operations.

Skills

Accounts administration

Data entry

Accuracy

Organisational skills

Multi-tasking

Communication across branches

Tools

Xero

Outlook

Excel

OneDrive

SharePoint

Job description

EXEQ Group in Australia is seeking an organised Accounts Administration Officer to support operations across Toowoomba and other locations. This hands-on role combines accounts administration with broad administrative tasks in a busy multi-site environment.

You’ll process supplier invoices, enter bills into Xero, file records in OneDrive and SharePoint, monitor inboxes, prepare customer statements, and assist with banking.