Accounts Administration Officer – EXEQ Group

Excavation Equipment; Toowoomba Regional; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Ongoing training

Full-time position

Multi-site exposure

Supportive team

Job summary

EXEQ Group in Australia is seeking an organised Accounts Administration Officer to support operations across Toowoomba and other locations. This hands-on role combines accounts administration with broad administrative tasks in a busy multi-site environment.

You’ll process supplier invoices, enter bills into Xero, file records in OneDrive and SharePoint, monitor inboxes, prepare customer statements, and assist with banking.

Qualifications

• Accounts administration, bookkeeping or finance administration experience.
• Strong data-entry skills and excellent accuracy.
• Experience with Xero or another accounting system.
• Confidence using Microsoft Outlook, Excel, OneDrive and SharePoint.
• Strong organisational skills.
• The ability to manage multiple tasks and deadlines.
• Confidence communicating with people across different branches and departments.
• The ability to work independently while still being part of a broader team.
• A practical, helpful approach when priorities change.

Responsibilities

• Process and manage supplier invoices.
• Save invoices accurately within OneDrive and enter bills into Xero.
• Enter import, port and other supplier bills into the accounting system.
• Monitor and manage the Accounts and EXEQ inboxes.
• Review receipts and invoices on the dashboard.
• Update invoices as paid and maintain accurate supporting records.
• Process retail invoices.
• Send customer statements and assist with account reconciliations.
• Notify relevant departments when custom orders have been paid or partially paid.
• Conduct customer payment follow‑up and collection activities on a fortnightly basis.
• Review supplier statements at the beginning of each month and identify discrepancies.
• Assist with daily banking and post office activities.
• Collect and distribute mail twice weekly.
• Provide general administrative support to Finance and Operations.

Skills

Accounts administration

Data entry

Accuracy

Organisational skills

Multi-tasking

Communication across branches

Tools

Xero

Outlook

Excel

OneDrive

SharePoint

Job description

Accounts Administration Officer – EXEQ Group

EXEQ Group is seeking a highly organised and detail-oriented Accounts Administration Officer to support our operations across multiple EXEQ locations, including Toowoomba, Perth, Shepparton, Townsville and others.

This is a hands-on accounts and administration role for someone who likes accuracy, organisation and getting things finished. We are open to entry-level but please be ready to WOW us! Otherwise we are looking for someone that knows their way around.

You’ll be working across a busy national business, so you’ll need to be comfortable managing multiple priorities, communicating with different branches and changing gears when something more urgent lands on your desk.

What you’ll be doing

• Process and manage supplier invoices.

• Save invoices accurately within OneDrive and enter bills into Xero.

• Enter import, port and other supplier bills into the accounting system.

• Monitor and manage the Accounts and EXEQ inboxes.

• Review receipts and invoices on the dashboard.

• Update invoices as paid and maintain accurate supporting records.

• Process retail invoices.

• Send customer statements and assist with account reconciliations.

• Notify relevant departments when custom orders have been paid or partially paid.

• Conduct customer payment follow‑up and collection activities on a fortnightly basis.

• Review supplier statements at the beginning of each month and identify discrepancies.

• Assist with daily banking and post office activities.

• Collect and distribute mail twice weekly.

• Provide general administrative support to Finance and Operations.

Records & Administration

• Maintain accurate digital filing systems using OneDrive and SharePoint.

• Enter and file collected invoices in SharePoint.

• Scan and upload supplier bills and supporting documentation.

• Scan, record and update yard fuel receipts.

• Maintain organised records in accordance with EXEQ procedures.

• Assist with reporting, spreadsheets and other administrative requirements as needed.

Customer Service

• Answer, screen and forward incoming calls.

• Assist customers and suppliers professionally and promptly.

• Direct enquiries to the appropriate person or department.

About you

You’ll ideally have:

• Accounts administration, bookkeeping or finance administration experience.

• Strong data-entry skills and excellent accuracy.

• Experience with Xero or another accounting system.

• Confidence using Microsoft Outlook, Excel, OneDrive and SharePoint.

• Strong organisational skills.

• The ability to manage multiple tasks and deadlines.

• Confidence communicating with people across different branches and departments.

• The ability to work independently while still being part of a broader team.

• A practical, helpful approach when priorities change.

Experience in a multi-site, machinery, transport, agricultural or similar business would be advantageous, but isn’t essential.

About EXEQ

EXEQ Group is an Australian-owned machinery and equipment business with operations across Queensland, Victoria and Western Australia.

We’re growing, we’re busy, and there is generally plenty happening. We value people who take ownership, communicate well and don’t need everything to be someone else’s problem.

Our non‑negotiables are simple:

Professional. Prompt. Safe.

What we offer

• A stable, full-time position based in Toowoomba.

• Exposure to a growing multi-branch Australian business.

• A varied role rather than doing the same single task all day.

• Ongoing training and development.

• A supportive team and practical working environment.

• Opportunities to develop as the Group continues to grow.

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