Data Entry & Administration Officer

Happy Angels Homes Pty Ltd; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Happy Angels Homes Pty Ltd in Sydney seeks a reliable Data Entry & Administration Officer to support an active team. You will enter and maintain participant data, manage records, and assist with NDIS documentation and administrative tasks with accuracy and confidentiality.

The role offers diverse administrative responsibilities, with training provided and opportunities for ongoing employment for the right candidate.

Qualifications

• Data entry experience preferred.
• Experience with NDIS documentation and administrative processes.
• Ability to work independently and meet deadlines.
• Commitment to confidentiality and professional standards.
• Strong written and verbal English communication.

Responsibilities

• Enter, update and maintain participant and service information in internal systems.
• Maintain accurate electronic and paper records.
• Assist with NDIS participant documentation and administrative processes.
• Prepare reports, forms, timesheets, invoices and supporting documents.
• Check data and documentation for accuracy and completeness.
• Assist with filing, scanning, printing and document management.
• Maintain staff and participant records per procedures.
• Assist with NDIS compliance and audit documentation.
• Communicate with staff, participants, families, support coordinators and external providers as required.
• Provide general administrative support to management and the operations team.

Skills

Data entry

MS Word

MS Excel

Organisational skills

Confidentiality

Tools

Microsoft Office

Job description

We are an established disability service provider and supply aged care service, supporting people with disability and aged care across Sydney. We are seeking a reliable, organised and detail-oriented Data Entry & Administration Officer to join our team. This role is suitable for someone who enjoys administrative work, data entry, document management and supporting a busy team.

Key responsibilities

Enter, update and maintain participant and service information accurately in internal systems

Maintain accurate electronic and paper records

Assist with NDIS participant documentation and administrative processes

Prepare and organise reports, forms, timesheets, invoices and supporting documents

Check data and documentation for accuracy and completeness

Assist with filing, scanning, printing and document management

Maintain staff and participant records in accordance with company procedures

Assist with NDIS compliance and audit documentation

Communicate with staff, participants, families, support coordinators and external providers when required

Provide general administrative support to management and the operations team

About you

Highly organised and detail-oriented

Accurate and efficient with data entry

Reliable, responsible and able to work independently

Good at managing multiple tasks and meeting deadlines

Confident using Microsoft Office, particularly Word and Excel

Able to learn new software and systems quickly

A good communicator with professional written and verbal English

Respectful and understanding when working with people with disability

Committed to confidentiality and professional standards

Previous administration or data entry experience highly regarded

Supportive and professional working environment

Opportunity to develop your skills in aged care and disability services sector

Variety of administrative responsibilities

Training and support provided

Opportunity for ongoing employment for the right candidate

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• How much notice are you required to give your current employer?
• Do you have a current NDIS Worker Screening Check?