Daily Organiser: Campus Administrator

Grace Lutheran College; Caboolture; On-site; AUD 28,000 - 44,000; Part time

Benefits offered by this job

Continuous Professional Development

Employee Assistance Program

Salary Sacrificing Superannuation

Salary Packaging options

Job summary

Grace Lutheran College is seeking a highly organised Campus Administrator: Daily Organiser at the Caboolture campus to coordinate the daily timetable, manage relief staff and support school operations.

The role is part time during term time, with hours from 6.00am to 1.30pm, and extra weeks may be required during breaks. You will work across staff, timetables, attendance, and events to ensure smooth learning for students.

Qualifications

• Exceptional organisational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to work calmly under pressure and manage priorities.
• High attention to detail and problem solving.
• Experience with administrative systems like TASS and Timetabler.
• Experience in a school or fast-paced environment is desirable.

Responsibilities

• Coordinate daily staff cover for absences, including sourcing relief staff where required.
• Analyse staffing gaps and allocate relief teachers effectively.
• Apply critical thinking to resolve complex scheduling challenges under time pressure.
• Maintain and update daily timetables, room allocations, and duty rosters.
• Act as a key point of contact for staff regarding daily operational matters.
• Communicate schedule changes promptly to staff and relevant stakeholders.
• Support leadership with planning for events, excursions, and school activities.
• Maintain accurate records related to attendance, staffing, and daily operations.
• Assist with administrative tasks as required.
• Support the College’s philosophy, policies, procedures, strategic plans, and core values.
• Embrace and promote our Christian ethos.

Skills

Organisational skills

Time management

Communication

Interpersonal skills

Calm under pressure

Attention to detail

Microsoft Office

TASS

Timetabler

Teamwork

Tools

TASS

Timetabler

Microsoft Office

Job description

We are seeking a highly organised and proactive School Daily Organiser at our Caboolture campus to support the smooth day-to-day operations of our school. This role is central to coordinating the daily timetable, managing staff absences, and ensuring effective communication across the school community.

As our Campus Administrator: Daily Organiser, you will play a critical role in ensuring the smooth, day-to-day operation of the College through high-level timetable coordination, management of relief teaching staff, analytical decision-making and real-time problem solving.

This role is part time, term time.The Campus Administrator : Daily Organiser works between the hours of 6.00am – 1.30pm.Although working only during school term, extra weeks are to be worked during term breaks and Christmas break as required.

Key Responsibilities

• Coordinate daily staff cover for absences, including sourcing relief staff where required
• Analyse staffing gaps and allocate relief teachers effectively
• Apply critical thinking to resolve complex scheduling challenges under time pressure.
• Maintain and update daily timetables, room allocations, and duty rosters
• Act as a key point of contact for staff regarding daily operational matters
• Communicate schedule changes promptly to staff and relevant stakeholders
• Support leadership with planning for events, excursions, and school activities
• Maintain accurate records related to attendance, staffing, and daily operations
• Assist with administrative tasks as required
• Support the College’s philosophy, policies, procedures, strategic plans, and core values
• Embrace and promote our Christian ethos.

About You

• Exceptional organisational and time management skills
• Strong communication and interpersonal abilities
• Ability to work calmly under pressure and manage competing priorities
• High attention to detail and problem-solving skills
• Proficiency in administrative systems such as TASS, Timetabler and Microsoft Office (or similar)
• Experience in a school or similar fast-paced environment is highly desirable
• Teamwork as you liaise with multiple staff and teams to ensure continuity of learning for students
• Skills in problem-solving and creativity to maximise the best of staff for maximum student learning
• Self-directed with the ability to juggle routine and complex tasks independently
• Sound judgment and discretion, especially under time and accuracy constraints.

Why Join Us?

Grace Lutheran College isn’t just a school; it's a community. Our two-campus, co-educational secondary school boasts a rich history of educational excellence. We’re all about our values of grit, growth and grace. When you join our team, you’re not just taking on a job, you’re embarking on a mission to shape lives through faith and service.

Benefits of Working with Us:

• Continuous Professional Development
• Employee Assistance Program
• Salary Sacrificing Superannuation
• Salary Packaging options