Coordinator (Grade 2), Barwon Health Senior Medical Staff Group

Barwon Health; Australia; On-site; AUD 60,000 - 70,000; Part time

Benefits offered by this job

Excellent working conditions

Staff wellbeing program

Professional development opportunities

Salary packaging benefits

Living expenses cap

Meals and entertainment cap

Job summary

Barwon Health is seeking a dedicated Coordinator to support the Barwon Health Senior Medical Staff Group (SMSG) in a permanent part-time role. You will coordinate meetings, manage correspondence, membership records and reporting, and assist with research competitions, events and charitable fund applications.

The position requires strong organisation, confidentiality, and the ability to build relationships with senior medical staff and stakeholders.

Qualifications

• Substantial experience in a similar administrative role, preferably in the health sector.
• Demonstrated ability to work independently and manage competing priorities.
• Strong communication skills with diverse stakeholders.
• Qualification: Certificate III or higher in office administration.

Responsibilities

• Coordinate SMSG meetings, agendas, minutes, correspondence and annual reporting, ensuring accurate documentation.
• Maintain senior medical staff and membership records, manage payments and communications, and coordinate SMSG events and projects.
• Provide administrative support to SMSG initiatives while maintaining confidentiality and compliance with policies.

Skills

Administrative experience

Stakeholder communication

Independence

Confidentiality

Education

Certificate III in office administration

Tools

Microsoft Word

Outlook

Excel

Job description

• Make a meaningful contribution supporting Barwon Health's Senior Medical Staff Group
• Enjoy a varied role coordinating meetings, events, research initiatives and member communications
• Join a collaborative healthcare environment in a permanent part-time position (38 hours per fortnight) offering variety and flexibility

About the role

The Coordinator, Barwon Health Senior Medical Staff Group (SMSG), provides coordination and administrative support to the SMSG office bearers and members. You will coordinate meetings, correspondence, membership records and reporting, while supporting key initiatives including research competitions, social events, clinical school prizes and charitable fund applications. This varied role requires strong organisational and communication skills, attention to detail and the ability to maintain confidentiality while building effective relationships with senior medical staff and key stakeholders. The successful applicant must be available to attend occasional meetings and social events outside of regular business hours, as required.

Key Responsibilities

• Coordinate SMSG meetings, agendas, minutes, correspondence and annual reporting, ensuring accurate documentation and compliance with relevant requirements
• Maintain senior medical staff and membership records, manage membership payments and communications, and coordinate SMSG events, research competitions, clinical school prizes and charitable fund applications
• Provide administrative support to SMSG initiatives and projects, maintaining confidentiality, information security and compliance with Barwon Health policies, standards and values

What we're looking for

• Substantial experience in a similar administrative role, preferably in the health sector, with proficiency in Microsoft Word, Outlook and Excel
• Demonstrated ability to work independently, communicate effectively with diverse stakeholders, learn new systems and resolve problems
• Strong understanding of confidentiality and information sharing, with an ability to manage sensitive information appropriately.

A Certificate III or higher in office administration, experience with an incorporated association or remote working capability is desirable

Position Description

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Barwon Health staff benefits

• Excellent working conditions and a strong sense of job satisfaction
• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
• Extensive professional development opportunities
• Attractive salary packaging benefits
• Living expenses capped at $9,010
• Meals and entertainment capped at $2,650

Diversity and Inclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child Safety

We are strongly committed to the safety and wellbeing of all children and young people.

Additional information

If you need adjustments to participate in the recruitment process, please contact us at [email protected]

All appointments are subject to:

• Satisfactory Police Record Check
• Immunisation Status Clearance
• Working with Children Check (if applicable)