Coordinator

Barwon Health; Geelong; On-site; AUD 60,000 - 85,000; Part time

Benefits offered by this job

Salary packaging

Staff wellbeing program

Employee Assistance Program

Job summary

Barwon Health in Geelong is seeking a Coordinator for the Senior Medical Staff Group (SMSG) to provide coordination and administrative support to office bearers and members. You will organise meetings, maintain records, and assist with reporting while handling confidential information with discretion.

This permanent part-time role offers variety and flexibility, with occasional after-hours attendance at meetings and events.

Qualifications

• Substantial experience in a similar administrative role, preferably in health sector.
• Ability to work independently and communicate with diverse stakeholders.
• Demonstrated understanding of confidentiality and information sharing, with discretion in handling sensitive information.

Responsibilities

• Coordinate SMSG meetings, agendas, minutes, and annual reporting.
• Maintain senior medical staff and membership records and communications; coordinate events and fund applications.
• Provide administrative support, uphold confidentiality, and ensure Barwon Health policies are followed.

Skills

Administrative experience

Independent worker

Effective communication

Confidentiality

Education

Certificate III in Office Administration or higher

Tools

Microsoft Word

Outlook

Excel

Job description

• Make a meaningful contribution supporting Barwon Health’s Senior Medical Staff Group
• Enjoy a varied role coordinating meetings, events, research initiatives and member communications
• Join a collaborative healthcare environment in a permanent part-time position (38 hours per fortnight) offering variety and flexibility

About the role

The Coordinator, Barwon Health Senior Medical Staff Group (SMSG), provides coordination and administrative support to the SMSG office bearers and members. You will coordinate meetings, correspondence, membership records and reporting, while supporting key initiatives including research competitions, social events, clinical school prizes and charitable fund applications. This varied role requires strong organisational and communication skills, attention to detail and the ability to maintain confidentiality while building effective relationships with senior medical staff and key stakeholders.

The successful applicant must be available to attend occasional meetings and social events outside of regular business hours, as required.

Key Responsibilities

• Coordinate SMSG meetings, agendas, minutes, correspondence and annual reporting, ensuring accurate documentation and compliance with relevant requirements
• Maintain senior medical staff and membership records, manage membership payments and communications, and coordinate SMSG events, research competitions, clinical school prizes and charitable fund applications
• Provide administrative support to SMSG initiatives and projects, maintaining confidentiality, information security and compliance with Barwon Health policies, standards and values

What we’re looking for

• Substantial experience in a similar administrative role, preferably in the health sector, with proficiency in Microsoft Word, Outlook and Excel
• Demonstrated ability to work independently, communicate effectively with diverse stakeholders, learn new systems and resolve problems
• Strong understanding of confidentiality and information sharing, with an ability to manage sensitive information appropriately. A Certificate III or higher in office administration, experience with an incorporated association or remote working capability is desirable

Position Description

• Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.
• Excellent working conditions and a strong sense of job satisfaction
• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
• Attractive salary packaging benefits
• Living expenses capped at $9,010
• Meals and entertainment capped at $2,650

Diversity and Inclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child Safety

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au)

Additional information

If you need adjustments to participate in the recruitment process, please contact us at ************@barwonhealth.org.au

All appointments are subject to:

• Satisfactory Police Record Check
• Immunisation Status Clearance
• Working with Children Check (if applicable)