Contracts Administrator - Construction & Procurement

Valmont; City of Melbourne; On-site; AUD 90,000 - 130,000; Full time

Job summary

Geyer Valmont in Australia seeks a Contracts Administrator who will manage end-to-end administration of construction contracts, bridging design and delivery, ensuring every trade is engaged on time and every variation captured before it becomes a problem.

You will work with Designers, Site Foremen and Project Managers, prepare scope of works, oversee progress claims, procurement schedules, risk registers, and maintain accurate HSEQ documentation while fostering a safety culture.

Qualifications

• 2+ years experience as a Contract Administrator or similar role.
• Strong understanding of the commercial fit-out sector.
• Ability to review designs and budgets, document detailed scopes, and follow contract procedures.
• Excellent negotiation skills with ethical approach to contractors and suppliers.
• Commitment to championing a safety culture.

Responsibilities

• Administer client contracts, negotiate trade engagement, prepare scope of works, manage progress claims, and oversee subcontractor assessments under the Security of Payments Act.
• Develop procurement schedules and manage long lead-time items to keep projects on track.
• Build rapport with Building and Facility Managers, maintaining transparent, timely communication that keeps client satisfaction high.
• Complete cost reports on time, manage project risk registers, and keep HSEQ documentation accurate and up to date.
• Work closely with Designers, Site Foremen and Project Managers, guiding staff to resolving disputes cleanly and quickly.

Skills

Contract administration

Negotiation

Budget review

Stakeholder communication

Safety culture

Job description

Geyer Valmont in Australia seeks a Contracts Administrator who will manage end-to-end administration of construction contracts, bridging design and delivery, ensuring every trade is engaged on time and every variation captured before it becomes a problem.

You will work with Designers, Site Foremen and Project Managers, prepare scope of works, oversee progress claims, procurement schedules, risk registers, and maintain accurate HSEQ documentation while fostering a safety culture.