Contracts Administrator

Boral; Sydney; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Employment stability

Career progression

Australian-owned and operated

Additional leave

Parental leave

Job summary

De Martin & Gasparini, based in Sydney's Pyrmont office, is seeking a Contracts Administrator to oversee head and subcontract management, monitor budgets, and ensure compliance with commercial requirements across multiple concurrent projects.

You will review variations, prepare progress claims, and support onboarding, QA, and invoicing processes. A tertiary qualification in Construction-related field is preferred along with strong analytical skills.

Qualifications

• Proven experience as a Contracts Administrator within the Building and Construction industry.
• Experience in a contracting environment with managing various forms of contract.
• Contract negotiation experience.
• Ideally tertiary qualifications in Construction Management, Civil Engineering or Quantity Surveying.
• Proficiency with ERP software, in particular Jobpac and Excel.

Responsibilities

• Prepare and submit progress claims to clients per contract terms.
• Prepare, measure, submit and gain client approval of all variations.
• Maintain variation registers for all projects.
• Review and resolve client back charges promptly.
• Follow up on outstanding claims and variations.
• Manage bank guarantees on contracts.
• Monitor site activities within budget and prepare monthly project reviews.
• Update construction drawings and check cost allocation on invoices.

Skills

Contracts administration

Contract management

Contract negotiation

Construction degree background

Jobpac & Excel

Analytical/multi-tasking

Education

Construction Management / Civil Engineering / Quantity Surveying degree

Tools

Jobpac

Microsoft Excel

Job description

Your next opportunity

Reporting to the Construction Manager, this role is responsible for providing accurate and timely contracts administration and to ensure project performance is reviewed and analysed to maintain accurate monitoring, reporting, and forecasting. This role will also be responsible for reviewing compliance with commercial requirements set out in head contracts, subcontracts, supply agreements, quality management systems, policies, and project specific requirements. This role will be based at our Pyrmont project office and involves working across multiple concurrent projects with varying degrees of scope and complexity.

Your day will involve:

Head Contract Management

• Prepare and submit progress claims to clients in accordance with contract terms
• Prepare, measure, submit and gain client approval of all recognised variations on a timely basis
• Maintain variation registers for all projects
• Review and resolve all clients back charges on a timely basis
• Follow up on outstanding claims and variations on a timely basis
• Manage bank guarantees on contracts

Subcontract Management

• Analyse sub-contractors/suppliers quotations to ensure they are within projects budget and scope
• Prepare subcontract agreements and scopes of work prior to commencement of work on-site
• Assess subcontractors/suppliers progress claims for payment and issue payment schedules
• Maintain subcontract variation registers and finalise subcontractors subcontracts

Monitoring and Reporting

• Ensure site activities are monitored and are performed within budget
• Maintain building materials registers
• Preparation and presentation of monthly project review reports
• Monthly project financial forecast & monthly project concrete volumes forecast

Documentation Control & Invoicing

• Update construction drawings and compare against tender for possible variations
• Check cost allocation of all project invoices and ensure that invoices are authorised prior to payment.

The CA role will extend to assisting with onboarding and safety inductions, timesheet authorisation, QA administration and quantity surveying.

What are we looking for?

• Proven experience as a Contracts Administrator within the Building and Construction industry
• Experience in a contracting environment along with managing numerous different forms of contract
• Contract negotiation experience
• Ideally Tertiary qualifications in Construction Management, Civil Engineering or Quantity Surveying
• Proficiency with enterprise resource planning software, in particular Jobpac and Microsoft Excel
• Strong analytical, multi-tasking and problem solving skills.

What’s on offer?

• Employment stability – permanent, full-time position within a large and profitable business
• Genuine career progression opportunities within Boral Australia
• We are Australian-owned and operated
• Opportunity to purchase additional leave
• Generous paid parental leave entitlements.

About De Martin and Gasparini

De Martin & Gasparini is one of Australia’s largest and most experienced concrete supply, pump and place subcontractors, with a 75-year history in the construction industry. We are experts in supplying and placing for iconic and landmark infrastructure projects across NSW & QLD, including Sydney Metro stations, the passenger terminal at the Western Sydney International Airport and Caboolture Hospital.

Our people provide solutions to help customers and stakeholders build a sustainable future in a changing world. Our values are what matters to us and guide our behaviours: Safety, Teamwork, Ambition, Accountability and Respect.

We’re proud of our legacy as a great Australian business and have a strong foundation to improve and continue fulfilling our purpose and what we do best - building something great.

Boral values and is committed to creating a diverse working environment and is proud to be an equal opportunity employer. All suitable applicants will receive consideration foremployment without regard to race, colour, religion, gender identity or expression, sexual orientation, disability or age.