Contracts Administrator

Coverite Projects; Newcastle City Council; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Free onsite parking

Modern Newcastle CBD office with city/

Harbour views

Career development

Job summary

Coverite Projects, based in Newcastle, NSW, is seeking an experienced Contracts Administrator to join the Delivery Team. You’ll drive commercial delivery from procurement through to completion, manage subcontractor agreements, variations and project records, and support project controls and compliance to ensure projects stay commercially sound.

You’ll work with Project and Site Managers to deliver meaningful, community-focused projects across education, aged care, and hospitality sectors in NSW.

Qualifications

• Experience in a Contracts Administrator, Project Coordinator or similar construction role.
• Strong understanding of AS4000 construction contracts and subcontractor administration.
• Excellent organisational skills and attention to detail.
• Strong communication and relationship-building skills.
• Ability to manage multiple priorities across active projects.
• Experience using Microsoft 365 and project management systems such as Procore.

Responsibilities

• Administer subcontractor and supplier agreements.
• Support procurement and subcontractor engagement.
• Manage variations, contractual correspondence and project records.
• Monitor contractual obligations, milestones and approvals.
• Maintain compliance documentation, licences and insurances.
• Support Project Managers with commercial project delivery.
• Maintain reporting, registers and contract documentation.
• Assist with forecasting, reporting and project controls.
• Ensure project information remains accurate and up to date.
• Identify contractual risks and inconsistencies.
• Support contractual, legislative and company compliance.
• Assist with commercial matters, claims and dispute administration.
• Work closely with Project Managers, Site Managers and Finance.
• Build strong relationships with subcontractors and suppliers.
• Contribute to a collaborative and accountable team culture.

Skills

AS4000 contracts

Contract administration

Organisational skills

Communication

Multitasking

Microsoft 365

Procore

Relationship building

Education

Construction Management / Building / Quantity Surveying

Tools

Procore

Microsoft 365

Job description

At Coverite Projects, we create places that support people, reflect values and strengthen communities.

Based in Newcastle, we are a specialist design and construction company delivering projects across the education, aged care, early learning, commercial and hospitality sectors throughout NSW.

For more than 50 years, clients have trusted us to deliver projects that are safe, practical and built to last. From master planning and architecture through to project management and construction, we help organisations create environments that have a lasting impact.

Purpose-led projects. Built with care.

At Coverite Projects, we create places that support people, reflect values and strengthen communities.

Based in Newcastle, we are a specialist design and construction company delivering projects across the education, aged care, early learning, commercial and hospitality sectors throughout NSW.

For more than 50 years, clients have trusted us to deliver projects that are safe, practical and built to last. From master planning and architecture through to project management and construction, we help organisations create environments that have a lasting impact.

The Opportunity

We're looking for an experienced Contracts Administrator to join our Delivery Team.

Working closely with Project Managers and Site Managers, you'll help drive the commercial delivery of projects from procurement through to completion. You'll be trusted to manage key contractual processes, support project controls and help ensure our projects remain commercially sound, organised and moving forward.

This is an opportunity to take ownership of critical commercial processes, work alongside experienced construction professionals and contribute to projects that make a genuine difference to the communities we serve.

What You'll Be Responsible For

Commercial & Contract Administration

• Administer subcontractor and supplier agreements
• Support procurement and subcontractor engagement
• Manage variations, contractual correspondence and project records
• Monitor contractual obligations, milestones and approvals
• Maintain compliance documentation, licences and insurances

Project Support & Controls

• Support Project Managers with commercial project delivery
• Maintain reporting, registers and contract documentation
• Assist with forecasting, reporting and project controls
• Ensure project information remains accurate and up to date

Risk & Compliance

• Identify contractual risks and inconsistencies
• Support contractual, legislative and company compliance
• Assist with commercial matters, claims and dispute administration

Collaboration

• Work closely with Project Managers, Site Managers and Finance
• Build strong relationships with subcontractors and suppliers
• Contribute to a collaborative and accountable team culture

What We're Looking For

We're interested in capable people who enjoy working in a project environment and take pride in getting the details right.

Ideally, you'll bring:

• Experience in a Contracts Administrator, Project Coordinator or similar construction role
• Strong understanding of AS4000 construction contracts and subcontractor administration
• Excellent organisational skills and attention to detail
• Strong communication and relationship-building skills
• The ability to manage multiple priorities across active projects
• Experience using Microsoft 365 and project management systems such as Procore

Highly Regarded

• Qualifications in Construction Management, Building, Quantity Surveying or a related discipline
• Experience in Design & Construct project delivery
• Familiarity with Australian Standard construction contracts

Why Coverite?

At Coverite, our people are our greatest asset.

We believe successful projects are delivered by capable people who take ownership, work collaboratively and continually improve.

When you join Coverite, you'll benefit from:

• Competitive remuneration aligned to experience and capability
• Modern Newcastle CBD office with city and harbour views
• Free onsite parking
• Professional development and career growth opportunities
• Diverse and meaningful projects across NSW
• Supportive, experienced team environment
• Long-term stability with an established and respected business

How We Work

Everything we do is guided by three simple principles:

Keep it Safe. Keep it Profitable. Keep it Moving.

These principles shape how we make decisions, work together and deliver successful outcomes for our clients.

If that sounds like the type of business you'd like to be part of, we'd love to hear from you.