Contract Administrator

Green by Nature; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Professional development opportunities

Inclusive team culture

Career growth opportunities

Employee Assistance Program

Job summary

Green by Nature in Port Melbourne is seeking a Senior Contract Administrator to lead a small contract administration team and provide critical governance, commercial and contractual support across our City of Port Phillip contract. The role includes data entry, reporting, PO processing in SAP, and coordinating office administration to support Operations and Client Account Managers.

You will mentor colleagues, drive KPI tracking, and help maintain our Integrated Management Systems and digital

Qualifications

• Min 3 years' experience in contract support with a strong commercial acumen.
• Strong computer skills with ability to operate and maintain office systems (Word, Outlook, Excel).
• SAP Business One experience is an advantage but not essential (training provided).
• Strong attention to detail and accuracy in data entry and documentation.
• Demonstrated ability to work as part of a team.
• Effective time management and organisational skills to prioritise conflicting activities.

Responsibilities

• Provide administrative support to Operations and Client Account/Contract Managers.
• Accurate data entry of daily works and labour/production tracking spreadsheets.
• Mentor and support the contract administration team.
• Monthly client reporting and KPI tracking.

Skills

Contract administration

Data entry

Time management

Teamwork

Attention to detail

Communication

Tools

SAP Business One

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

The Senior Contract Administrator is responsible for providing key administration support to our Contracts and Operations teams, while overseeing a small Contract Administration team based in our Port Melbourne office.

You will provide critical commercial and contractual support, ensuring strong governance, compliance, and commercial outcomes throughout the City of Port Phillip contract.

Responsibilities include:

• Administrative support to our Operations department and Client Account/Contract Managers
• Accurate data entry of daily works and labour/production tracking spreadsheets
• Mentor & support contract administration team
• Monthly Client Reporting and KPI tracking
• Raising Purchase Orders and Processing invoices within SAP
• Maintaining Green by Nature Integrated Management Systems and digital office filing systems
• Contributing to the collaborative team environment with shared responsibility for managing incoming customer enquiries and effective running of the office

About The Role

The Senior Contract Administrator is responsible for providing key administration support to our Contracts and Operations teams, while overseeing a small Contract Administration team based in our Port Melbourne office.

You will provide critical commercial and contractual support, ensuring strong governance, compliance, and commercial outcomes throughout the City of Port Phillip contract.

Responsibilities include:

• Administrative support to our Operations department and Client Account/Contract Managers
• Accurate data entry of daily works and labour/production tracking spreadsheets
• Mentor & support contract administration team
• Monthly Client Reporting and KPI tracking
• Raising Purchase Orders and Processing invoices within SAP
• Maintaining Green by Nature Integrated Management Systems and digital office filing systems
• Contributing to the collaborative team environment with shared responsibility for managing incoming customer enquiries and effective running of the office

About You

• Min 3 years' experience in contract support with a strong commercial acunem
• Strong computer skills with demonstrated ability to operate and maintain computerised office systems including Microsoft Word, Outlook, Excel
• SAP Business One experience is an advantage but not essential (training provided).
• Strong attention to detail and accuracy in data entry and documentation.
• Demonstrated ability to work as part of a team.
• Effective time management and organisational skills including ability to prioritise potentially conflicting activities to achieve the required business outcomes.

Benefits

• Opportunity to develop your skills in a supportive and inclusive team culture built on our core values:Accountability,Bravery, andCare
• Work with the best knowledge and resources available in the industry.
• Access to professional development and ongoing training opportunities
• A clear career path with growth opportunities.
• Access to our Employee Assistance Program providing free mental health support

Our Team & Culture

Discover Green by Nature, our purpose is to enhance lives by constructing, nurturing, and maintaining exceptional green spaces. We are committed to maintaining a safe and healthy work environment for all employees. Safety is a critical part of our culture.

We embrace and celebrate diversity, equity, and inclusion. We welcome and encourage applicants from all backgrounds. Accountability, Bravery and Care are our core values.