Site Administrator: Project Support & Coordination

UGL; Fremantle; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Immediate start available

3 to 6 month casual contract

Work-life balance roster

Site-based role

Experience across project controls

Job summary

UGL is seeking an experienced Site Administrator for a 3 to 6 month casual contract in Kwinana, WA. The role covers administrative, workforce coordination, cost control and reporting support to the Project Delivery Team on a site-based, Monday to Friday roster.

Key responsibilities include onboarding, rostering, timesheets, records management, procurement, meeting coordination and project communications. Applicants should have construction/project experience and strong MS Office/ERP skills.

Qualifications

• Previous experience in a Project Administrator, Site Administrator or similar project support position.
• Experience working within construction, maintenance, shutdown, turnaround or infrastructure projects.
• Strong Microsoft Office skills, particularly Excel and Word.
• Experience using ERP systems such as SAP, Oracle, JDE or similar.
• Excellent organisational skills and attention to detail.
• Strong communication and stakeholder engagement skills.
• The ability to manage competing priorities in a deadline-driven environment.

Responsibilities

• Coordinate workforce administration activities, including onboarding, site rosters, leave management and timesheet processing.
• Maintain project records and documentation to ensure compliance with company and client requirements.
• Prepare reports and provide administrative support to project management teams.
• Review timesheets, cost allocations and project changes to support accurate project cost tracking.
• Raise purchase requisitions, process goods receipting and maintain procurement registers.
• Coordinate meetings, prepare minutes and assist with project communications.
• Support continuous improvement initiatives and day-to-day project administration activities.

Skills

MS Office

Excel

Word

Stakeholder engagement

Communication

Time management

Tools

SAP

Oracle

JDE

Job description

UGL is seeking an experienced Site Administrator for a 3 to 6 month casual contract in Kwinana, WA. The role covers administrative, workforce coordination, cost control and reporting support to the Project Delivery Team on a site-based, Monday to Friday roster.

Key responsibilities include onboarding, rostering, timesheets, records management, procurement, meeting coordination and project communications. Applicants should have construction/project experience and strong MS Office/ERP skills.