Contract Administrator - Fire Services

A Plus Fire Pty Ltd; Sydney; In loco; AUD 65.000 - 95.000; Tempo pieno

Descrizione del lavoro

A Plus Fire Pty Ltd in Sydney is seeking an experienced Contract Administrator to support fire protection maintenance contracts and service agreements. You will coordinate service delivery, manage contract documentation, and ensure compliance with contractual requirements across technicians, subcontractors, suppliers and customers.

The role focuses on maintaining contract records, following up outstanding issues and supporting clear communication between customers and the operations team.

Competenze

• Experience in contract administration, service coordination or similar administrative role.
• Experience in fire protection, building services, construction or technical maintenance industry preferred.
• Proficiency with Uptick or similar service management software.
• Strong organisational skills and ability to manage multiple contracts and priorities.
• Attention to detail in maintaining records and processing documentation.
• Strong written and verbal communication with customers, technicians and suppliers.

Mansioni

• Preparing, reviewing and administering service contracts, subcontract agreements and related contractual documentation.
• Maintaining contract registers, service agreements, client records and contract correspondence.
• Monitoring contractual obligations, service requirements, schedules and deadlines.
• Coordinating fire maintenance and service schedules with technicians, subcontractors and customers.
• Managing job allocations and following up outstanding work, reports and rectification needs.
• Preparing and processing quotations, purchase orders, variations and approvals; maintaining records.

Conoscenze

Contract administration

Service coordination

Documentation

Communication

Multi-contract management

Strumenti

Uptick

Microsoft Office

Descrizione del lavoro

Join a Team Where You're Valued, Supported, and Set Up for Success

A Plus Fire is a growing fire protection company providing fire safety systems, essential services maintenance and compliance solutions across Sydney.

We are looking for an experienced and organised Contract Administrator to support our fire protection service and maintenance operations. You'll work closely with our Operations Manager, technicians, subcontractors, suppliers and customers to coordinate contracts, maintain accurate documentation and help ensure work is delivered in accordance with agreed contractual requirements.

We value teamwork, reliability and a positive working environment, and we're looking for someone who can contribute to the efficient day-to-day operation of our business.

About the role

The Contract Administrator will support the administration and coordination of fire protection maintenance contracts, service agreements and related projects. The role involves managing contract documentation, coordinating service and commercial requirements, monitoring contractual obligations, and assisting with variations, quotations, purchase orders and invoices.

You will play an important role in keeping contract records up to date, following up outstanding matters and supporting effective communication between customers, technicians, subcontractors and management.

Key Responsibilities

• Preparing, reviewing and administering service contracts, subcontract agreements and related contractual documentation.
• Maintaining contract registers, service agreements, client records and contract correspondence.
• Monitoring contractual obligations, agreed service requirements, work schedules and completion deadlines.
• Coordinating fire maintenance and service schedules with technicians, subcontractors and customers.
• Managing job allocations and following up outstanding work, service reports, defects and rectification requirements.
• Preparing and processing quotations, purchase orders, contract variations and scope changes, including maintaining records of their approval and implementation.
• Reviewing and processing invoices, subcontractor claims and other payment documentation against agreed contractual terms and completed work.
• Liaising with subcontractors and suppliers regarding pricing, supply arrangements, work scopes and contractual requirements.
• Monitoring contract performance and assisting with the resolution of service delivery issues, discrepancies and contractual matters.
• Maintaining compliance records and supporting documentation relating to fire protection maintenance and essential services servicing.
• Preparing regular reports on contract status, outstanding work, variations, costs and other operational matters for management review.
• Providing administrative support to the wider operations team to ensure contracts and service arrangements are managed efficiently.

What We're Looking For

• Previous experience in contract administration, service coordination or a similar administrative role.
• Experience in the fire protection, building services, construction or technical maintenance industry will be highly regarded.
• Experience using Uptick or similar service management software.
• Good understanding of contract documentation, service agreements, quotations, purchase orders and variation processes.
• Strong organisational skills and the ability to manage multiple contracts, work orders and competing priorities.
• Good attention to detail when maintaining records and processing commercial documentation.
• Strong written and verbal communication skills, with the ability to liaise professionally with customers, technicians, subcontractors and suppliers.
• Proficiency in Microsoft Office and relevant business or accounting software.
• A practical, reliable and team-focused approach to work.