Assistant Contract Administrator

Contract Fire Pty Ltd; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Superannuation + annual salary review

Study leave

Flexible hours

On-site parking

Job summary

Contract Fire Pty Ltd in Melbourne is seeking an Assistant Contract Administrator on a permanent full-time basis to support a small in-office team of eight who manage up to 40 field staff across major Melbourne sites.

The role covers administration and company operations, with responsibilities including tender submissions, project start-up and handover documentation, and ensuring smooth project outcomes; prior admin experience and MS Office proficiency are preferred.

Qualifications

• Previous experience in administrative/office support preferred.
• Knowledge of SWMS, ITPs or EH&S procedures is a plus.
• Proficiency with MS Office, especially Excel.
• Familiarity with project management software such as Aconex/Hammertech/Visibuild/Payapps.

Responsibilities

• Compile company tender submissions.
• Coordinate and compile project start-up and completion documentation and submission.
• Support the office team to ensure successful project outcomes.

Skills

Problem solving

Organisational skills

Team collaboration

Autonomy

Tools

MS Office

Aconex

Hammertech

Visibuild

Payapps

Job description

Contract Fire Pty Ltd

Immediate start

Full time

About the role

Contractfire is a medium-sized Fire Protection Services Contractor supporting large-scale commercial and health projects to critical infrastructure works. The Assistant Contract Administration person will support a small, friendly design and project management in-office team of 8 people who support field teams totaling approximately up to 40 employees over various large Melbourne metropolitan construction sites.

The role is permanent full-time and will include administration and company operation support tasks.

Key responsibilities

• Compile company tendering submissions


• Co-ordinate and compile project start up and completion documentation and submission


• Support the office team in ensuring successful project outcomes

About you

• Some level of prior working experience in an administrative/office support position or similar role preferred


• Knowledge or ideally experience in the administration or development of workplace SWMS, ITP's or EH andS procedure would be a distinct advantage


• Proficiency in MS Office, excel etc, being preferred


• Knowledge of project management software such as: Aconex, Hammertech, Visibuild, Payapps etc would be an advantage


• Ability to problem-solve and have strong organisational skills


• Confidence to work collaboratively and autonomously


• Experience in construction or building projects administration activities


• Superannuation + annual salary review


• Regular working hours with optional start time or flexibility in hours worked


• Additional leave options such as study leave


• Comfortable casual office work environment with onsite parking or accessible by public transport


• Task training provided in-company as required

About us

Contractfire is a medium-sized Fire Protection Services Contractor supporting large-scale commercial and health projects to critical infrastructure works.