Contract Administrator/Admin Support

Yalgan Group Pty Ltd; Georges River; On-site; AUD 60,000 - 85,000; Part time

Job summary

Yalgan Group Pty Ltd is seeking a skilled Contract Administrator/Admin Support to join our team on a contract basis based in Hurstville NSW 2220. You will manage contract records, coordinate with stakeholders, and provide administrative support for day-to-day operations.

The role focuses on maintaining compliant contract documentation, tracking milestones, renewals, and facilitating contract execution with internal teams and external parties.

Qualifications

• Proven experience in contracts administration or a similar administrative support role.
• Strong organisational skills to manage multiple contracts and priorities.
• Excellent attention to detail and accurate record-keeping.
• Proficiency with Microsoft Excel and Word.
• Knowledge of contract management principles and compliance requirements.
• Strong written and verbal communication with internal and external stakeholders.

Responsibilities

• Maintaining and organising contract documentation, including filing, storage and retrieval.
• Monitoring contract milestones, renewal dates and key deadlines.
• Preparing contract reports and summaries for management review.
• Coordinating contract amendments, variations and renewals with stakeholders and legal representatives.
• Providing administrative support to multiple departments (scheduling, correspondence, record management).
• Liaising with internal teams and external parties to facilitate contract execution.
• Maintaining contract databases and spreadsheets to track performance and compliance.

Skills

Contract administration

Administrative support

Microsoft Excel

Microsoft Word

Stakeholder communication

Tools

Contract management software

Job description

Yalgan Group Pty Ltd is seeking a skilled Contract Administrator/Admin Support professional to join our team on a contract basis. Based in Hurstville NSW 2220, this role is pivotal in ensuring the smooth administration and management of our contractual obligations and day-to-day operational support. You will be responsible for maintaining accurate contract records, coordinating with stakeholders, and providing essential administrative support that underpins our business operations. This position plays a strategic role in minimising risks, ensuring compliance, and enabling our teams to operate efficiently.

What you'll be doing

• Maintaining and organising contract documentation, including filing, storage and retrieval of all contractual agreements
• Monitoring contract milestones, renewal dates and key deadlines to ensure timely action and compliance
• Preparing contract reports and summaries for management review and decision-making
• Coordinating contract amendments, variations and renewals with relevant stakeholders and legal representatives
• Providing administrative support to multiple departments, including scheduling, correspondence and record management
• Liaising with internal teams and external parties to facilitate contract execution and implementation
• Maintaining contract databases and spreadsheets to track performance, obligations and compliance status
• Assisting with procurement processes and vendor management activities
• Supporting the preparation of contract documentation and ensuring accuracy and completeness
• Managing calendars, arranging meetings and providing general office support as required

What we're looking for

• Proven experience in contracts administration or a similar administrative support role within a professional environment
• Strong organisational skills with the ability to manage multiple contracts and priorities simultaneously
• Excellent attention to detail and accuracy in record-keeping and documentation
• Proficiency with Microsoft Office applications, particularly Excel and Word
• Solid understanding of contract management principles, legal terminology and compliance requirements
• Strong communication skills, both written and verbal, with the ability to liaise effectively with internal and external stakeholders
• Ability to work independently and as part of a team in a fast-paced environment
• Time management skills and the ability to meet deadlines consistently
• Experience with contract management software or database systems is advantageous
• A professional approach to confidentiality and data handling

About us

Yalgan Group is a proudly Indigenous-owned business founded on culture, integrity, and community responsibility. The name Yalgan, meaning Sun in Bundjalung language, reflects the strength, guidance, and continuity that shape our identity and our work.

Established to create meaningful opportunities for Indigenous youth and to support Elders and community, Yalgan Group is grounded in heritage and driven by purpose. As a Bundjalung woman-led organisation, our foundations are built on respect for Country, cultural leadership, and the responsibility to give back.

Our journey began with a vision to honour family legacy and community strength. Today, Yalgan Group continues that vision by strengthening communities through opportunity, connection, and high-quality service delivery. We believe that doing business the right way means investing in people, particularly Indigenous youth, and delivering work that reflects professionalism, reliability, and excellence

What we offer

As a contract employee with Yalgan Group Pty Ltd, you will have the opportunity to gain valuable experience in contracts administration whilst working with a professional and supportive team. This contract role offers flexibility and the chance to develop your administrative and contract management expertise. We are committed to providing a respectful workplace.