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ALLAN TECHNOLOGIES PTY LTD; Cumberland; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

12% superannuation

Professional development

Job summary

Allan Technologies Pty Ltd in Australia seeks a Contract Administrator to prepare, review and administer commercial agreements, client service arrangements, and supplier contracts. You will manage contract registers, variations and invoicing while ensuring milestones and obligations are met.

The role emphasizes accuracy, strong communication, and the ability to coordinate with management, clients, service providers and internal teams across technology and service projects.

Qualifications

• AQF Diploma or higher qualification in Business, Management, Law or related discipline.
• At least 2 years of contract administration or commercial administration experience preferred.
• Strong written and verbal communication skills.
• Ability to manage multiple contracts, priorities, renewal dates and deadlines.
• Proven ability to maintain accurate contract registers and supporting records.

Responsibilities

• Prepare, review, interpret and administer client agreements, supplier/vendor agreements and other commercial contracts.
• Review contractual terms relating to pricing, scope of services, deliverables, timelines and payment milestones.
• Maintain a controlled contract register recording dates, values, renewal dates, milestones and obligations.
• Coordinate and document contract variations, amendments, renewals and changes to scope and pricing.
• Liaise with clients, suppliers, service providers and internal staff regarding contractual requirements and deliverables.
• Monitor obligations, milestones, deliverables and timelines and follow up outstanding requirements.
• Monitor contract expenditure, invoices and payment milestones against terms and records.
• Prepare contract summaries, payment schedules, status reports and renewal reminders.
• Identify discrepancies, risks or non-compliance and escalate to management as appropriate.
• Ensure executed agreements and supporting records are complete, accurate, and auditable.

Skills

Contract administration

Stakeholder management

Attention to detail

Communication skills

Education

AQF Diploma or higher in Business/Management/Law/Commerce

Job description

The Contract Administrator will be responsible for preparing, reviewing, administering and monitoring commercial agreements, client service arrangements, supplier/vendor agreements, project scopes, renewals, variations, contractual correspondence, invoices and payment milestone records. This is a contract-focused position rather than a general office administration role. The position will work closely with management, clients, suppliers, service providers and internal team members to ensure contractual obligations, commercial terms, project deliverables, costs and timelines are appropriately documented and monitored.

Key responsibilities

• Prepare, review, interpret and administer client agreements, supplier/vendor agreements, service-provider agreements and other commercial contracts.
• Review contractual terms and conditions relating to pricing, scope of services, deliverables, timelines, payment obligations, renewals, termination and other commercial requirements.
• Maintain a controlled contract register recording agreement dates, contract values, renewal dates, payment milestones, key obligations and responsible parties.
• Coordinate and document contract variations, amendments, extensions, renewals and changes to scope, pricing, deliverables and timelines.
• Liaise with clients, suppliers, service providers, management and internal staff regarding contractual requirements, service obligations and agreed deliverables.
• Monitor contractual obligations, project milestones, service deliverables and agreed timelines and follow up outstanding contractual requirements.
• Monitor contract expenditure, invoices and payment milestones against agreed contractual terms and maintain appropriate supporting records.
• Prepare contract summaries, payment schedules, status reports, renewal reminders and contract-related updates for management.
• Identify contractual discrepancies, delays, risks, non-compliance or other contract-related issues and escalation them to management where appropriate.
• Ensure executed agreements, approved variations, invoices, receipts, correspondence and supporting contract records are complete, accurate, properly maintained and auditable.

About you

• AQF Diploma or higher qualification in Business, Management, Project Management, Law, IT, Commerce or a related discipline, or equivalent relevant experience.
• At least 2 years of relevant experience in contract administration, commercial administration, project contract support or a similar role is preferred.
• Strong understanding of contracts, service scopes, variations, renewals, invoices, payment milestones and commercial documentation.
• Demonstrated ability to maintain accurate contract registers and supporting records.
• Strong written and verbal communication skills.
• Excellent attention to detail, organisational and document-management skills.
• Ability to interpret contractual requirements and identify discrepancies or outstanding obligations.
• Ability to manage multiple contracts, priorities, renewal dates and deadlines.
• Strong stakeholder-management and problem-solving skills.
• Good computer literacy and ability to work effectively with digital business and document-management systems.

About us

Allan Technologies Pty Ltd is an Australian technology and business services company providing technology solutions and support to businesses. Our activities involve client service arrangements, technology and digital services, supplier and service-provider relationships, project delivery and commercial support.

Full-time employment with Allan Technologies Pty Ltd.

Market Competitive Annual base salary plus 12% superannuation.

Professional and supportive working environment.

Exposure to client, supplier and commercial agreements across technology and service projects.

Opportunity for professional development within a growing Australian business.