Contract Administrator

Charterpac Contracting Pty Ltd; Taree; On-site; AUD 70,000 - 100,000; Part time

Job summary

Charterpac Contracting Pty Ltd is seeking an experienced Contract Administrator to join our team on a contract basis. Based in Taree, NSW, you will manage contractual relationships, documentation, and compliance across project lifecycles.

You will prepare reports, track variations, assist in negotiations, and ensure timely delivery in alignment with AS4000 contracts and NSW building legislation. Strong communication and organisational skills are essential.

Qualifications

• 3–5 years' experience in contract administration within the construction industry.
• Knowledge of AS4000 and principal contractor responsibilities.
• Understanding of NSW building and construction legislation.
• Strong organisational and administrative skills.
• Experience with contract law principles.
• Diploma in Building and Construction or related is desirable.

Responsibilities

• Administer and manage all contractual documents from inception to completion.
• Monitor project timelines to ensure deadlines are met.
• Process invoices, payment claims, and variations per contract.
• Maintain comprehensive contract records and correspondence.
• Coordinate communication among stakeholders to resolve issues.
• Document variations, claims, and disputes with recommended actions.
• Ensure compliance with contract terms and legal requirements.
• Produce regular contract reports for stakeholders.
• Support negotiations and clarifications with external parties.

Skills

Contract admin

Documentation

Communication

Organisation

Negotiation

Attention to detail

Education

Diploma in Building and Construction

Contract Management

Project Management

Tools

Microsoft Office

Excel

Word

Job description

Charterpac Contracting Pty Ltd – Taree NSW

Charterpac Contracting Pty Ltd is seeking an experienced Contract Administrator to join our team on a contract basis. This role is based in Taree, NSW 2430 and is pivotal to ensuring the successful delivery of our construction projects. As Contract Administrator, you will be responsible for managing contractual relationships, documentation, and compliance throughout the project lifecycle. This position plays a crucial part in protecting the company's interests, maintaining project schedules, and ensuring all contractual obligations are met effectively and professionally.

Key responsibilities

• Administering and managing all contractual documentation and agreements for construction projects from inception through to completion
• Monitoring project timelines and schedules to ensure contractors and suppliers comply with agreed deadlines and milestones
• Processing and verifying invoices, payment claims, and variations in accordance with contract terms
• Maintaining comprehensive contract records, including correspondence, change orders, and performance documentation
• Coordinating communication between project teams, clients, contractors, and suppliers to resolve contractual issues promptly
• Identifying and documenting contract variations, claims, and disputes, and recommending appropriate actions
• Ensuring compliance with all relevant contract terms, conditions, and legal requirements
• Preparing regular contract reports and status updates for project stakeholders and management
• Supporting the project team in contract negotiations and clarifications with external parties

What we're looking for

• A minimum of 3-5 years' experience in contract administration within the construction industry
• Strong knowledge of construction contracts, including standard forms such as AS4000 and principal contractor responsibilities
• Proficiency in contract law principles and understanding of building and construction legislation relevant to NSW
• Excellent organisational and administrative skills with the ability to manage multiple contracts simultaneously
• Advanced proficiency in Microsoft Office applications, particularly Excel and Word
• Strong written and verbal communication skills with the ability to communicate effectively with diverse stakeholders
• Attention to detail and accuracy in documentation and record-keeping
• Problem-solving ability and sound judgment in managing contractual disputes and variations
• Relevant qualifications such as a Diploma in Building and Construction, Contract Management, or Project Management are highly desirable
• Knowledge of project management software and construction-related systems would be advantageous

What we offer

At Charterpac Contracting Pty Ltd, we are committed to supporting our team members' professional development and wellbeing. We offer a competitive salary package commensurate with experience, and as a contract role, there is flexibility in working arrangements. We provide a collaborative working environment where your contributions are valued and recognised. We encourage applications from candidates seeking contract-based opportunities and welcome discussions about how this role can be structured to meet your requirements.

About us

Charterpac Contracting Pty Ltd is a dynamic construction contracting company based in NSW. We specialise in delivering quality construction projects and are committed to excellence, safety, and professional service. Our team is built on principles of integrity, collaboration, and expertise. We work closely with clients, contractors, and suppliers to ensure successful project outcomes and maintain strong professional relationships within the construction industry.