Contract Administrator

Randstad; Ballarat; On-site; AUD 130,000 - 180,000; Full time

Job summary

Randstad in Ballarat is seeking an experienced Contract Administrator to oversee end-to-end contract administration for commercial construction projects. The role focuses on delivering on time, within budget, and to high standards, with proactive contract management.

The ideal candidate will have proven experience in Victoria’s commercial sector, knowledge of Australian contracts, and proficiency with Jobpac, Procore and Payapps.

Qualifications

• Experience as Contract Administrator in commercial construction in Victoria.
• Knowledge of Australian construction contracts.
• Proficiency with Jobpac, Procore and Payapps.
• Relevant qualification in Construction Management or Quantity Surveying is desirable.

Responsibilities

• Draft, review and manage contracts with clients, subcontractors and suppliers.
• Procurement support including tender documents and subcontracts.
• Manage variations, progress claims and invoices.
• Maintain project documentation and schedules.
• Liaise with clients, subcontractors and internal teams on contract matters.
• Ensure compliance with contractual obligations and regulations.
• Prepare regular contract status and risk reports.

Skills

Negotiation

Communication

Interpersonal skills

Time management

Attention to detail

Organisational skills

Project management

Education

Construction Management or Quantity Surveying degree

Tools

Jobpac

Procore

Payapps

Job description

Contract Administrator | Salary: $130,000 - $180,000 total package

Location: Ballarat

About the Company:

A leading commercial construction company based in Ballarat, with a strong reputation for delivering high-quality projects across the region. Our team is dedicated to excellence, innovation, and fostering a collaborative and supportive work environment.
This Commercial builder specialise in a diverse range of projects, including commercial buildings across Education, Health, Aged Care, Sporting Facilities and more!

The Role:

We are seeking an experienced Contract Administrator to join our dynamic team. The successful candidate will be responsible for the end-to-end administration of contracts, ensuring all projects are delivered on time, within budget, and to the highest standards. This is a key role that requires a meticulous and proactive individual with a strong understanding of the construction life cycle.

Key Responsibilities:

• Contract Management: Draft, review, and manage contracts with clients, subcontractors, and suppliers.
• Procurement: Assist with the tendering process, including preparing and issuing tender documents, evaluating submissions, and recommending subcontractors and suppliers.
• Financial Administration: Manage variations, progress claims, and invoices, ensuring accurate and timely payments.
• Documentation: Maintain comprehensive and accurate project documentation, including contracts, correspondence, and project schedules.
• Stakeholder Liaison: Act as a key point of contact for clients, subcontractors, and internal teams, resolving contract-related queries and issues.
• Compliance: Ensure all contractual obligations and legal requirements are met throughout the project life cycle.
• Reporting: Prepare regular reports on contract status, financial performance, and potential risks.

Requirements:

• Demonstrated experience as a Contract Administrator in the commercial construction industry in Victoria.
• In-depth knowledge of Australian construction contracts.
• Excellent negotiation, communication, and interpersonal skills.
• Strong organisational and time management abilities, with a keen eye for detail.
• Proficiency in project management and contract administration software such as Jobpac, Procore and Payapps.
• A relevant qualification in Construction Management, Quantity Surveying, or a related field is highly desirable.

What We Offer:

• A competitive salary package commensurate with experience.
• The opportunity to work on exciting and diverse projects in the Ballarat region.
• A supportive and collaborative team culture.
• Ongoing professional development and career progression opportunities.
• The chance to make a significant impact on our projects and company growth.