Contract Administrator

CIP Constructions; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

CIP Construction in Melbourne is seeking a motivated Contract Administrator to join our growing team and deliver high-value commercial and industrial projects across a dynamic project portfolio.

Reporting to the Project Manager and State Manager, you will contribute to the successful delivery of projects through effective contract administration, cost control, and stakeholder coordination.

Qualifications

• Degree or Diploma in Construction Management, Engineering, Building or Quantity Surveying (or currently studying).
• Excellent communication and stakeholder management skills.
• Strong financial acumen and ability to manage cost control and reporting.

Responsibilities

• Prepare, issue, and review tender packages, including scopes of work and supporting documentation.
• Assess subcontractor submissions, negotiate pricing, and manage subcontract agreements.
• Administer head contracts and subcontract contracts, including variations, EOTs and claims.
• Prepare and submit progress claims, variations, and cost reports. Monitor project budgets, cash flow, and financial performance to ensure margin targets are achieved.
• Maintain accurate project registers (RFIs, variations, EOTs, progress claims, etc.).
• Attend project meetings and coordinate communication between stakeholders.
• Support the Project Manager with reporting, forecasting, and final account preparation.
• Ensure compliance with contract conditions and relevant legislation (e.g. Security of Payment).
• Assist with project close-out, including as-builts, warranties, and final documentation.

Skills

Communication

Stakeholder management

Financial acumen

Detail-oriented

Education

Degree or Diploma in Construction Management/Engineering/Building/Quantity Surveying

Tools

Procore

COINS

Job description

CIP Construction is seeking a motivated and detail-oriented Contract Administrator to join our growing team in Melbourne This is an exciting opportunity to play a key role in delivering high-quality commercial and industrial projects across a dynamic project portfolio.

Reporting to the Project Manager and State Manager, you will contribute to the successful delivery of projects through effective contract administration, cost control, and stakeholder coordination.

The Opportunity

As a Contract Administrator, you will be responsible for managing contracts, supporting project delivery outcomes, and ensuring projects are completed on time, within budget, and to a high standard.

You will work closely with internal teams, subcontractors, consultants, and clients to ensure seamless project execution across all phases.

Key Responsibilities

• Prepare, issue, and review tender packages, including scopes of work and supporting documentation
• Assess subcontractor submissions, negotiate pricing, and manage subcontract agreements
• Administer head contracts and subcontract contracts, including variations, EOTs and claims
• Prepare and submit progress claims, variations, and cost reportsMonitor project budgets, cash flow, and financial performance to ensure margin targets are achieved
• Maintain accurate project registers (RFIs, variations, EOTs, progress claims, etc.)
• Attend project meetings and coordinate communication between stakeholders
• Support the Project Manager with reporting, forecasting, and final account preparation
• Ensure compliance with contract conditions and relevant legislation (e.g. Security of Payment)
• Assist with project close-out, including as-builts, warranties, and final documentation

About You

• Degree or Diploma in Construction Management, Engineering, Building or Quantity Surveying (or currently studying)
• Minimum 2–3 years' experience in a Contract Administrator or similar role within commercial or industrial construction
• Strong understanding of contract management, construction processes, and delivery methodologies
• Experience with project management systems (e.g. Procore, COINs or similar)
• Excellent communication and stakeholder management skills
• Strong financial acumen and ability to manage cost control and reporting
• Highly organised, detail-oriented, and able to manage competing priorities

Why Join CIP?

• Work on diverse, high-value commercial and industrial projects
• Supportive and collaborative team environment
• Clear career development pathways and opportunities for growth
• Be part of a business focused on quality delivery and long-term client relationships

We are an equal opportunity employer and welcome applications from all backgrounds. Please note, this role is being managed internally, and we are not accepting agency submissions.