Contract Administrator

Recruitmark; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Recruitmark is partnering with an Australian provider to recruit a Contract Administrator for nationwide infrastructure projects. You will manage end-to-end contract administration across multiple active sites, ensuring compliance, cost control, and accurate reporting.

Ideal candidates will have 3+ years’ experience in construction or industrial projects, strong communication skills, and the ability to juggle priorities across several concurrent projects.

Qualifications

• Minimum 3+ years’ experience as a Contract Administrator within construction, civil, infrastructure or industrial projects.
• Solid understanding of contract administration processes including cost control, variations management and procurement support.
• Experience in project financial reporting and commercial governance.

Responsibilities

• Prepare, review and submit progress claims and variation assessments in line with project timelines.
• Track project expenditure and cost movements; support accurate cost reports and forecasts.
• Review subcontract scopes and assist with procurement documentation and onboarding.
• Manage contractual notices, registers and milestone documentation.
• Assist in final accounts, contract close-out and resolution of commercial queries.
• Provide timely commercial updates in project meetings to aid decisions.

Skills

Contract administration

Cost control

Procurement support

Financial reporting

Communication

Attention to detail

Job description

Recruitmark is proud to partner with a leading Australian provider of infrastructure and construction solutions, delivering a wide range of permanent and temporary fencing solutions for all industries and applications. Known for technical expertise, reliability, and quality, they support projects across diverse sectors nationwide. With a focus on people, systems, and sustainable practices, it fosters a collaborative culture and delivers safe, efficient, and future-focused project outcomes.

About the Role:

We are seeking an experienced Contract Administrator to support the commercial delivery of industrial facilities, critical infrastructure, and security installation projects across Australia. In this role, you will manage the end-to-end contract administration process across multiple active projects, working closely with Project Managers and site teams to ensure contractual compliance, effective cost control and accurate commercial reporting.

Key Responsibilities:

• Preparing, reviewing and submitting progress claims, subcontractor claims and variation assessments in line with project timelines.
• Tracking project expenditure, commitments and cost movements, and assisting in maintaining accurate cost reports and forecasts.
• Reviewing subcontract scopes, assisting with procurement documentation and supporting the commercial onboarding of subcontractors and suppliers.
• Managing contractual notices, maintaining registers and ensuring key milestones and deliverables are documented and followed up.
• Assisting in the preparation of final accounts, contract close-out documentation and resolution of commercial queries.
• Participating in project meetings and providing timely commercial updates to support informed decision-making.

About You:

• Minimum 3+ years’ experience as a Contract Administrator within construction, civil, infrastructure or industrial project environments.
• Solid understanding of contract administration processes including cost control, variations management, procurement support and project financial reporting.
• Strong communication and interpersonal skills with the ability to work collaboratively with Project Managers, site teams, subcontractors and clients.
• Well-organised with a high level of attention to detail and the ability to manage competing priorities across multiple active projects.

Why Consider?

Be part of a well-established Australian leader in infrastructure and security solutions. This role offers the opportunity to manage high-value contracts across complex projects within a collaborative environment, with access to robust systems, processes, and resources to support commercial excellence. You’ll play a pivotal role in ensuring contracts are administered efficiently, risks are managed proactively, and project outcomes are delivered successfully, while advancing your career in a company committed to long-term growth and industry leadership.

**Applicants must be Australian/New Zealand citizens or have Permanent Residency.